Parish Office Coordinator

Diocese of San Diego; San Diego (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Mary, Star of the Sea Catholic Parish in La Jolla, CA seeks an Administrative Assistant to support parish office operations, reporting to the Pastor and Business Manager. The role handles calendars, communications, donor records, and sacraments administration, serving parishioners with warmth and discretion.

Full-time position in La Jolla, CA—40 hours/week, $25–$30/hour, start Feb 1, 2027 with training Jan 27–28, 2027.

Qualifications

• Friendly, approachable, and professional demeanor; practicing Catholic.
• Bilingual English/Spanish preferred.
• Mon-Fri 7:30 a.m.–4:00 p.m. office hours.
• Ability to handle difficult situations with professionalism and sound judgment.
• Discretion and confidentiality.
• Bachelor’s degree in business administration preferred.
• Marketing experience preferred.
• MS 365 (Teams, Word, Excel, Outlook) and QuickBooks/ParishSoft a plus.
• Excellent organizational, time management, written and verbal communication, interpersonal and problem-solving skills.
• Computer operations and standard office equipment proficiency.
• Familiarity with Canva, Facebook, Instagram.

Responsibilities

• Parish Office Administration: answer calls, manage emails, calendar, registrations and sacramental inquiries.
• Maintain sacramental records and data in ParishSoft and Flocknote.
• Coordinate weddings, funerals, quinceañera with Pastor and staff.
• Distribute notices; attend staff meetings; collaborate with staff.
• Monitor supplies and purchasing; maintain files and key log.
• Open/close parish office daily.
• Facility scheduling: manage reservations and website postings.
• Volunteer support: cover phones; bulletin preparation.
• Accounting support: record donations in ParishSoft; assist with finance meetings.
• Assist Business Manager with duties as needed.

Skills

Sight-reading and musical abilities

Reliability and calendar rehearsals

Collaborate with Music Director and ch

Familiarity with Catholic liturgical

Diocesan safe environment requirements

Education

Bachelor’s degree in business administration

Tools

Microsoft 365

ParishSoft

QuickBooks

Job description

Mary, Star of the Sea Catholic Parish in La Jolla, CA seeks an Administrative Assistant to support parish office operations, reporting to the Pastor and Business Manager. The role handles calendars, communications, donor records, and sacraments administration, serving parishioners with warmth and discretion.

Full-time position in La Jolla, CA—40 hours/week, $25–$30/hour, start Feb 1, 2027 with training Jan 27–28, 2027.