Parish Ministry Admin Coordinator

McDonell Area Catholic Schools; Chippewa Falls (WI); On-site; USD 55,104,000 - 55,793,000; Full time

Job summary

McDonell Area Catholic Schools is seeking a Catholic Ministry Administrative Assistant to provide organized, welcoming administrative support to parish ministries, staff, volunteers, and parishioners. This full-time hourly role supports day-to-day parish operations and upholds Catholic identity.

The ideal candidate is organized, dependable, service-oriented, and committed to the Catholic mission. Responsibilities include ministry coordination, Baptism and marriage prep, Faith Formation support,

Qualifications

• Familiarity with Catholic parish life, terminology, and sacramental practices.
• High school diploma required; an associate or bachelor’s in business/administration or related field preferred.
• Two+ years of administrative assistant/office management experience preferred.
• Proficiency with Microsoft Office, email, calendars, databases, and standard office tech.
• Ability to handle confidential information with discretion and work with clergy and parish staff.

Responsibilities

• Support the parish ministries, staff, volunteers, and parishioners with organized administrative tasks.
• Schedule baptisms, weddings, and related classes; process forms and ensure records are updated.
• Coordinate with the Executive Administrative Assistant on baptism/wedding scheduling and Sacramental records.
• Assist Faith Formation activities and maintain inventories and supplies.
• Perform other duties as assigned by the Pastor or Director of Administration and Communications.

Skills

Organizational skills

Communication

Confidentiality

Customer service

Parish software

Education

High school diploma

Associate or Bachelor's in business/communications

Tools

Microsoft Office

Parish management software

Job description

McDonell Area Catholic Schools is seeking a Catholic Ministry Administrative Assistant to provide organized, welcoming administrative support to parish ministries, staff, volunteers, and parishioners. This full-time hourly role supports day-to-day parish operations and upholds Catholic identity.

The ideal candidate is organized, dependable, service-oriented, and committed to the Catholic mission. Responsibilities include ministry coordination, Baptism and marriage prep, Faith Formation support,