Parish Administrative Assistant

CatholicJobs.com; Denver (CO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Comprehensive health coverage

Retirement plan

Generous paid time off

Life insurance & disability

Job summary

The Cathedral Basilica of the Immaculate Conception in Denver, CO seeks a capable Administrative Assistant to be the first point of contact for visitors and parishioners. You will support daily office functions, manage donations and deposits, handle correspondence, and assist with sacramental records and event coordination.

Ideal candidates have 0-2 years experience, a high school diploma, and proficiency with MS Office.

Qualifications

• Experience as a receptionist/front office role preferred.
• Proficient with Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Answers all phone lines and greets the public with information and direction.
• Counts church donations with volunteers and handles deposits and receipts.
• Manages petty cash, money receipts and various donor records.
• Handles website inquiries, thank you letters and parish communications.
• Coordinates baptisms and funerals and updates parish calendar.
• Maintains sacramental records and year-end reporting to Archdiocese.
• Ensures confidentiality and professional conduct in all duties.
• Performs general filing, data entry, mail processing and supplies ordering.

Skills

Receptionist experience

Customer service

Education

High School

Tools

Microsoft Office Suite

Job description

Cathedral Basilica of the Immaculate Conception

Denver, CO

Full-Time Employee

Hourly

Experience: 0-2 Years

Education: High School

Job Description

The Cathedral's Administrative Assistant is a dedicated individual with excellent interpersonal skills and a strong understanding of the values and mission of the Catholic Church. The Administrative Assistant will serve as the first point of contact for visitors, parishioners, and staff, providing exceptional customer service while supporting the Cathedral's administrative needs.

Key Responsibilities

• Answers all phone lines and greets the public with a friendly demeanor, providing information and direction as needed.
• Works with volunteers to count all Church donations. Prepares all money deposits and posts donation amounts.
• Manages petty cash and money receipts for miscellaneous items.
• Manages multiple channels of correspondence including website inquiries, thank you letters, holiday mailings, and Julia Greeley books and card mailings.
• Provides information on rental assistance and other charity referrals.
• Performs general administrative duties such as filing, data entry, mail processing, and ordering of supplies.
• Schedules Mass Intentions.
• Regularly adds to and makes updates to the parish calendar.
• Maintains accurate sacramental records- data entry into sacrament books and end of year reporting of sacraments to Archdiocese.
• Ensures confidentiality and proper handling of sensitive information and responds to requests for records.
• Coordinates Baptisms and Funerals.
• Updates donor gift amounts and ensure accurate reporting of year-end giving amounts to respective donors.
• Responsible for other duties as assigned.

What We're Looking For

• Proven work experience as a Receptionist, Front Office Representative or similar role preferred
• Proficiency in Microsoft Office Suite

Refrain from promotion or approval of, or the living out of, and conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals

Competencies And Qualifications

• Strong written and verbal communication skills
• Ability to multitask, manage time and prioritize tasks
• Customer service attitude
• Possess excellent organizational and computer skills.
• Willingness to learn and adapt to new online interfaces
• Possess the ability to positively interact with diverse populations within the Cathedral and outside visitors both in person and on the phone
• Represent the parish office with the professionalism at all times

Physical Requirements

• Visual acuity both near and far, manual dexterity with good eye/hand coordination, good hearing and speech
• Standing walking, kneeling, stooping, bending, lifting, and squatting also will be required as necessary to perform the duties of the position
• This position requires ability to sit for extended periods

Great Benefits Offered Including

• Comprehensive health, dental and vision coverage options
• Teladoc Services
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy
• Natural Family Planning up to $500 per year for education, supplies, and materials
• Maternity Management Program Guidance and educational materials
• Generous Paid Time Off
• Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term Disability

This job description outlines the essential functions of the role and may be supplemented by additional responsibilities consistent with the scope and authority of the position and the mission of the church.

This position will be posted until October 2, 2026.

About The Employer

Contribute to the legacy of the Cathedral Basilica of the Immaculate Conception by joining us as we bring Christ to the heart of Denver.