Paralegal, Licensing

Justia, Inc.; New York (NY); Hybrid; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Retirement benefits

Job summary

SERHANT. is seeking a Licensing Paralegal to draft, issue and maintain Independent Contractor Agreements, and manage agent licenses and sponsorship across states. The role sits in Licensing and collaborates with Recruiting, Brokerage Operations, Finance and Legal.

The candidate verifies licenses, processes transfers, tracks renewal deadlines, and keeps files audit-ready. Strong Word/Excel skills and familiarity with e-signatures are required; NY licensing familiarity is a plus.

Qualifications

• Paralegal certificate or equivalent experience.
• 3+ years as a paralegal or contracts administrator.
• Experience with real estate brokerage or real estate law preferred.
• Knowledge of independent contractor arrangements and commission-based compensation.
• High-volume document handling with low error rate.
• Advanced Word (templates/redlines) and Excel.

Responsibilities

• Draft ICAs from templates with variable commission splits and team structures.
• Prepare amendments, addenda, renewals and termination letters.
• Route for e-signature and file signed copies.
• Verify license status, expiration and disciplinary history with state commissions.
• Process license transfers and sponsorship changes across states.
• Track renewal/continuing-education deadlines and keep files audit-ready.
• Enter terms into CRM/back-office systems and support Finance payments.

Skills

Paralegal drafting

Contract administration

Attention to detail

Communication

Legal research

Education

ABA-approved Paralegal certificate

Associate's or Bachelor's in related field

Tools

DocuSign

CRM systems

Job description

Paralegal, Licensing

Hybrid/Onsite

About SERHANT.

SERHANT. is the most followed real estate brand in the world, calibrated for the marketplace of tomorrow, delivering proven results for buyers, sellers, and developers. SERHANT. revolutionizes the traditional brokerage model by innovating through media and content creation and is powered by a full-service in-house film studio as well as an amplification platform that puts our properties in front of more people than anyone else.

About the Role

The Licensing Paralegal drafts, issues and maintains every Independent Contractor Agreement (ICA) between SERHANT. and its affiliated agents. This person turns approved recruiting and compensation terms into accurate, signed agreements, and keeps each agent's license and sponsorship records in line with state real estate commission rules.

The role sits in the Licensing department and works daily with Recruiting, Brokerage Operations, Finance and Legal. It is the single point of accountability for getting an agent from "verbal offer accepted" to "contracted and licensed with SERHANT." quickly and without errors.

Responsibilities

• ICA drafting and issuance
  • Draft ICAs from approved templates for new agents, team leads and team members, tailoring commission splits, caps, fees, incentives and team structures to approved term sheets.
  • Solutions forward to move editing requests into scalable business outcomes for the brokerage.
  • Prepare amendments, addenda, renewals, team-change agreements and termination/release letters.
  • Resolve any non-standard term or template deviation before it goes out for signature.
  • Route agreements for e-signature, confirm full execution and file the signed copy in the system of record.
• Licensing and compliance
  • Verify each agent's license status, expiration and disciplinary history with the relevant state commission before an ICA is issued.
  • Process license transfers, sponsorship changes and releases across every state where the brokerage operates.
  • Track renewal and continuing-education deadlines and notify agents and managers ahead of them.
  • Keep agent files audit-ready to state regulator and internal standards.
• Data and coordination
  • Enter executed terms accurately into the CRM, back-office and commission systems so Finance pays agents correctly.
  • Maintain a live tracker of every agreement in flight, from term sheet to signature to system setup.
  • Answer agent and manager questions on agreement terms and licensing steps.
  • Help maintain the ICA template library and clause bank as compensation plans and state rules change.
• The company reserves the right to add or change duties at any time.

Qualifications

• Paralegal certificate (ABA-approved preferred) or associate's/bachelor's degree with equivalent experience.
• 3+ years as a paralegal or contracts administrator, drafting agreements from templates and term sheets.
• Experience in a real estate brokerage, title company or real estate law firm.
• Working knowledge of independent contractor arrangements and commission-based compensation.
• Track record of near-zero errors on high-volume document work.
• Advanced Microsoft Word (templates, redlines, comparison) and Excel.
• E-signature platforms (DocuSign or similar) and brokerage back-office/CRM systems.
• Preferred, by not required:
  • Familiarity with state real estate licensing rules, including New York DOS and Florida DBPR, and multi-state sponsorship.
  • Notary public commission.
  • Exposure to agent compensation plans, team splits or caps.

Skills

• Precise contract drafting and proofreading; catches mismatches between term sheet and agreement.
• Strong judgment on when a request is routine and when it needs Legal.
• Handles confidential compensation data with discretion.
• Organized under volume, especially during recruiting pushes and month-end.
• Clear, friendly communication with agents who are not lawyers.

Compensation

Actual compensation within the pay range listed below will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location.

The national base pay range for this position within the United States is $95,000-120,000 USD.

Benefits

Eligible employees may receive medical, dental and vision insurance; paid time off and paid holidays; retirement benefits; and other company-sponsored benefits, subject to applicable eligibility requirements and plan terms.

Your Location

This position is is preferred to work in NYC. The role may include occasional work at additional SERHANT. office s or attendance at offsites, as agreed to with your manager. Candidates must live within the United States.

Hiring Statement

SERHANT. is committed to providing a workplace free from discrimination or harassment. We expect every member of the SERHANT. community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and staff. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.

Recruiting Fraud Notice

Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to prompt you to pay a fee for services related to recruitment or training.

SERHANT. does not charge any application, processing, or training fee at any stage of the recruiting or hiring process. All genuine job openings will be posted here on on our Careers page or Linkedin, and all communications from the SERHANT. recruiting team and/or hiring managers will be from an @serhant.com email address.

Visa Sponsorship Notice

Thank you for your interest in working with us! At this time, we are not able to offer H-1B visa or any other work authorization sponsorship. To be considered for any of our open roles, candidates must be currently authorized to work in the United States without the need for sponsorship now or in the future.