Paralegal/Legal Assistant

SH Hotels & Resorts; Greenwich (CT); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented Paralegal/Legal Assistant to support their legal team. This exciting role involves managing legal documents, organizing files, and ensuring compliance while working closely with a dynamic team in a fast-paced environment. The ideal candidate will have a strong background in legal documentation and exceptional organizational skills. Join a forward-thinking company committed to growth and excellence in the hospitality sector, where your contributions will directly impact the success of their expanding global operations. If you are passionate about legal work and thrive in a collaborative atmosphere, this opportunity is for you.

Qualifications

• 2+ years of experience in a legal assistant or paralegal role preferred.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Organize and maintain legal and corporate files for accuracy.
• Draft and update structure charts and manage contract files.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Document Preparation

File Management

Education

Associate’s or Bachelor's degree in Legal Studies

Degree in Business or related field

Tools

Microsoft Office Suite

Visio

Legal Document Management Software

Job description

Direct message the job poster from Starwood Hotels

Executive Director of Global Recruitment - Starwood Hotels

OUR COMPANY

SH Hotels and Resorts management company operates upscale, lifestyle, and luxury 1 Hotels, Baccarat Hotels, Treehouse Hotels and SH Collection properties. Every day, over 2,000+ team members work together in synergy to create impactful memories by offering an unrivalled level of service and create a sense of feeling at home for our guests at our hotels.

Our success is driven by our passionate, skillful team members who embody the SH Hotels & Resorts core values; we share a common goal to protect our earth, and to love the people who inhabit it. Our mission to find talent is simple. We seek to hire thoughtful, caring, and forward-thinking people who will inspire, collaborate, and strive to achieve our fundamental cause – do all the good we can.

OUR OPPORTUNITY

It’s an exciting time at SH Hotels & Resorts as we have significant global expansion underway with locations such as Cabo, China, Toronto, London, Australia, Paris and beyond, in our future! With our growth comes new opportunities to hire even more extraordinary people as we branch out into new territories.

We are currently seeking a detail-oriented and highly organized Paralegal/Legal Assistant to support our legal team. While this position will be hired by Rinaldi, Finkelstein & Franklin, the individual will be seconded to SH Hotels & Resorts, working closely with our team. This role is based in our Greenwich, Connecticut office, five days a week.

The ideal candidate will assist with document preparation, file management, contract tracking, and corporate record-keeping. This role requires strong organizational skills, keen attention to detail, and proficiency with legal documentation and software tools.

What is this role all about?

Key Responsibilities:

• Organize and maintain legal and corporate files, ensuring accuracy and accessibility.
• Draft and update structure charts using Visio and other software.
• Keep and manage contract files and records, ensuring timely updates.
• Track outstanding legal issues and action items, providing regular updates.
• Maintain corporate records, including annual and other legal resolutions.
• Monitor and track insurance claims and employee claims, ensuring accurate record-keeping.
• Track and update litigation lists and insurance claim statuses.
• Review and summarize legal documents for internal use.
• Prepare and type legal documents and correspondence as needed.

Qualifications & Skills:

• Education: Associate’s or Bachelor's degree in Legal Studies, Business, or a related field preferred.
• Experience: Prior experience in a legal assistant or paralegal role preferred.
• Technical Skills: Proficiency with Microsoft Office Suite, Visio, and legal document management software.
• Organizational Skills: Ability to manage multiple tasks and maintain detailed records.
• Communication: Strong verbal and written communication skills.
• Attention to Detail: Ability to accurately track legal matters and ensure compliance.

Must-Have’s and Nice to Have’s

• Passionate about people, culture, organization and details with a minimum of 2 years of similar work experience
• Prior experience in fast-paced environment.
• Strong organizational skills and extreme attention to detail, ability to multi-task and be a team player.
• Excellent verbal and written communication skills are required to facilitate clear and concise communication with a high level of professionalism.
• Hospitality experience is desirable but not required.
• Must possess legal work authorization to work in the United States.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal

Industries

Hospitality and Legal Services