Paralegal

Starwood Hotels; New York (NY); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Health coverage

Paid personal days

Career growth across brands

SH University

Recognition program

Job summary

Starwood Hotels is seeking a detail-oriented Paralegal/Legal Assistant to support our legal team. You will assist with document preparation, file management, contract tracking, and corporate record-keeping, leveraging MS Office, Visio, and legal document management software.

The role emphasizes precision, multi-tasking, and collaboration within a fast-paced hospitality environment, with a focus on maintaining accurate corporate records and timely updates across multiple brands.

Qualifications

• Two+ years of experience in a legal assistant or paralegal role preferred.
• Strong organizational and communication skills are essential.
• Proficiency with MS Office and legal document management tools is required.

Responsibilities

• Organize and maintain legal and corporate files with accuracy.
• Draft and update structure charts using Visio and other software.
• Manage contract files, track status, and update records regularly.
• Monitor legal issues and action items; provide updates to the team.
• Maintain corporate records including annual resolutions.
• Track insurance and employee claims and update records.
• Review and summarize legal documents for internal use.
• Prepare and type legal documents and correspondence as needed.

Skills

Legal experience

Organizational skills

Communication skills

Attention to detail

Education

Associate’s or Bachelor’s degree in Legal Studies, Business, or a related field

Tools

Microsoft Office Suite

Visio

Legal document management software

Job description

Grow with us…

Life at Starwood Hotels is based on a simple idea: the world is beautiful and we want to keep it that way. But we can’t do it alone. That’s why hiring thoughtful and inspiring Team Members and Leaders who understand that our people, collaboration, stellar service, and respect for nature are so important to us.

Grow with us

At Starwood Hotels, we’re home to some of the most dynamic brands in the world. Each has its own point of view, but all share one purpose to improve the planet, one hotel at a time. Together, we create distinctive experiences for our guests and meaningful opportunities for our people. Whatever your role, you’ll have room to contribute your perspective, grow your career, and help shape what comes next.

1 Hotels puts nature at the heart of every experience, creating spaces that restore, inspire, and come alive from day to night. Sustainability, wellness, and human connection work in harmony, guided by a purpose to do all the good we can and use hospitality as a platform for change.

Treehouse Hotels brings back the wonder of secret hideaways: cozy, curious, and just a little mischievous. Everyone is invited to gather, explore, and enjoy the kind of timeless good times that bring out the kid in all of us.

Baccarat Hotels carries forward a 260-year legacy and the spirit of l’art de vivre, the French art of celebrating life through beauty, ritual, and moments of delight.

Recognized by Newsweek as a 2026 Most Loved Workplace®, Starwood Hotels fosters a culture where creativity thrives, collaboration comes naturally, and people are valued for who they are and what they bring. Here, your perspective matters. We share ideas, learn from one another, and work together to make every brand and every experience better.

About the opportunity

We are seeking a detail-oriented and highly organized Paralegal/Legal Assistant to support our legal team. The ideal candidate will assist with document preparation, file management, contract tracking, and corporate record-keeping. This role requires strong organizational skills, attention to detail, and proficiency with legal documentation and software tools.

Here’s what you’ll do

• Organize and maintain legal and corporate files, ensuring accuracy and accessibility.
• Draft and update structure charts using Visio and other software.
• Keep and manage contract files and records, ensuring timely updates.
• Track outstanding legal issues and action items, providing regular updates.
• Maintain corporate records, including annual and other legal resolutions.
• Monitor and track insurance claims and employee claims, ensuring accurate record-keeping.
• Track and update litigation lists and insurance claim statuses.
• Review and summarize legal documents for internal use.
• Prepare and type legal documents and correspondence as needed.

What you’ll bring

• Education: Associate’s or Bachelor’s degree in Legal Studies, Business, or a related field preferred.
• Experience: Prior experience in a legal assistant or paralegal role preferred.
• Technical Skills: Proficiency with Microsoft Office Suite, Visio, and legal document management software.
• Organizational Skills: Ability to manage multiple tasks and maintain detailed records.
• Communication: Strong verbal and written communication skills.
• Attention to Detail: Ability to accurately track legal matters and ensure compliance.

How you’ll succeed

• Passionate about people, culture, organization and details with a minimum of 2 years of similar work experience
• Prior experience in fast-paced environment.
• Strong organizational skills and extreme attention to detail, ability to multi-task and be a team player.
• Excellent verbal and written communication skills are required to facilitate clear and concise communication with a high level of professionalism.
• Hospitality experience is desirable but not required.
• Must possess legal work authorization to work in the United States.

Salary Range: $110,000 - $140,000

What we offer

• Health and well-being: Eligible team members have access to medical, dental, and vision coverage, along with an Employee Assistance Program.
• Paid personal days: Paid time to rest, recharge, and take care of what matters.
• Career growth: As our portfolio grows, so do opportunities to build your career across our brands and hotels around the world.
• SH University: Eligible team members can access professional development courses and certifications through our exclusive online learning platform.
• Recognition with purpose: Celebrate great work, earn rewards, and pay it forward through our team member recognition program.

Benefits and eligibility may vary by role, employment status, and location.

Where Hospitality Meets Purpose

Founded in 2006 by Barry Sternlicht, Starwood Hotels is a luxury hotel brand management company affiliated with Starwood Capital Group, a global private investment firm. Our purpose shapes how we support our team members, create meaningful guest experiences, strengthen our communities, and care for the planet.

Starwood Hotels is an Equal Opportunity Employer. We are committed to building a diverse workforce and an empowered, inclusive culture. We do not discriminate on the basis of any characteristic protected by applicable law. If you require a reasonable accommodation during the application or interview process, please contact People Operations.

About us…

As a mission-driven company, our purpose is our true north, and our compass guides the way. The purpose we live by impacts the lives of our team members, drives the experiences for our guests, builds community with like-minded travelers and takes care of the planet we live in. Founded in 2006 by Barry Sternlicht, Starwood Hotels is a luxury hotel brand management company and affiliate of global private investment firm Starwood Capital Group.

Salary Range: $110,000 - $140,000

Starwood Hotels is an Equal Opportunity Employer. We believe in a diverse, sustainable workforce with an empowered, inclusive culture. We are committed to non-discrimination on any protected basis covered under applicable law. If you require any special accommodations, please visit People Operations.