Paralegal & Corporate Records Specialist

SH Group Operations, L.L.C.; New York (NY); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

Employee Assistance Program

Paid personal days

Career development

SH University

Job summary

Starwood Hotels is seeking a detail-oriented Paralegal/Legal Assistant to support our legal team. You will assist with document preparation, file management, contract tracking, and corporate recordskeeping, with a focus on accuracy and timely updates.

The ideal candidate has a minimum of 2 years of experience in a similar role, strong communication skills, and proficiency with Microsoft Office, Visio, and legal software. Hospitality experience is a plus, and US work authorization is required.

Qualifications

• Associate's or Bachelor's degree in Legal Studies, Business, or a related field preferred.
• Prior experience in a legal assistant or paralegal role preferred.
• Proficiency with Microsoft Office Suite, Visio, and legal document management software.
• Strong organizational and detail-oriented skills; able to manage multiple tasks.

Responsibilities

• Organize and maintain legal and corporate files, ensuring accuracy and accessibility.
• Draft and update structure charts using Visio and other software.
• Keep and manage contract files and records, ensuring timely updates.
• Track outstanding legal issues and action items, providing regular updates.
• Maintain corporate records, including annual and other legal resolutions.
• Monitor and track insurance claims and employee claims, ensuring accurate record-keeping.
• Track and update litigation lists and insurance claim statuses.
• Review and summarize legal documents for internal use.
• Prepare and type legal documents and correspondence as needed.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Education

Associate/Bachelor's degree in Legal Studies or related

Tools

Microsoft Office Suite

Visio

Legal document management software

Job description

Starwood Hotels is seeking a detail-oriented Paralegal/Legal Assistant to support our legal team. You will assist with document preparation, file management, contract tracking, and corporate recordskeeping, with a focus on accuracy and timely updates.

The ideal candidate has a minimum of 2 years of experience in a similar role, strong communication skills, and proficiency with Microsoft Office, Visio, and legal software. Hospitality experience is a plus, and US work authorization is required.