Paralegal I

MVW Services Corporation; United States; Sur place; USD 45 000 - 62 000; Plein temps

Résumé du poste

Marriott Vacations Worldwide is seeking a Paralegal I to support the Law Department's Litigation, Compliance, Privacy, and Labor & Employment group. You will process lawsuits, manage case files, and coordinate documentation with attorneys.

You will assist attorneys, handle subpoenas and data requests, and prepare materials for presentation, while applying AI tools with human oversight to ensure accuracy and compliance.

Qualifications

• Four-year degree or equivalent qualifying work experience.
• Minimum one year of substantive litigation support experience.
• ABA-approved paralegal certificate preferred.
• Experience using generative AI/tools with professional oversight.

Responsabilités

• Process new lawsuits and create case files, logging information in the legal database.
• Assist attorneys in litigation/arbitration matters and manage subpoenas, garnishments, and data requests.
• Prepare letters, memos, and other documents; coordinate filing and document transmission.

Connaissances

Communication

Teamwork

Active listening

AI literacy

Formation

Bachelor's degree or equivalent

Paralegal certificate/ABA program

Outils

Law Manager

Galaxy

Description du poste

Paralegal I - Litigation, Compliance, Privacy, Labor & Employment

Position Summary

The individual in this position will be a member of the Law Department’s Litigation, Compliance, Privacy, Labor & Employment (“LCPLE”) Group. The basic functions of this position are to process new lawsuits and assist with creating case files, logging information into the legal database system, and organizing and coordinating case documentation; track and file all correspondence associated with cases; compose, type, and send out correspondence as directed; assist attorneys in litigation and arbitration matters by, among other tasks, collecting, organizing, and managing information and materials regarding matters and cases; respond to and track requests for information from other departments and external contacts, including reviewing and responding to subpoenas, garnishments, and data subject access requests; and assist legal team in preparing materials for presentation. The position also requires effective and responsible use of Company-approved artificial intelligence (AI) tools to improve legal research, document review, drafting, data organization, reporting, and other assigned workflows, with appropriate human review and verification of all outputs.

Expected Contributions

Documentation/Reporting: Handle intake process (file creation, database/log entries, tickler notifications, conversion from Word to PDF files, scanning, etc.) for all new and existing lawsuits, including subpoena-related inquiries. Track matters requiring response/action within court-imposed deadlines. Compose, type, and transmit correspondence, telefaxes, and legal documents as directed. Scan and email personal injury and Workers’ Compensation matters to Claims Department. Email garnishments and information subpoenas to Payroll Department. Create and maintain small claims and subpoena files, logs, and scanning to iManage and other appropriate databases. Create and maintain Excel spreadsheet of all requests from other departments and external contacts. Maintain computer-based and paper-based filing and organization systems for records, reports, documents, etc. Use Company-approved AI and automation tools, where appropriate, to support document review, information organization, drafting, summarization, reporting, and process improvement, while independently reviewing outputs for accuracy, completeness, relevance, and appropriate sourcing.

Professional Relations

Assist attorneys in collecting, organizing, and managing information and materials regarding litigation/arbitration matters and cases. Provide administrative support to litigation attorneys and other team members as needed. Serve as liaison between the LCPLE team and other Law Department staff, as well as corporate and regional personnel regarding litigation and related matters. Handle matters not requiring the LCPLE attorneys’ attention; retrieve and provide current Registered Agent contact information for subpoenas. Serve as contact for LCPLE Group regarding due diligence requests from other departments. Address customers' service needs in a professional, positive, and timely manner. Assist other employees to maintain proper office coverage. Maintain confidentiality of proprietary materials and information. Protect the privacy and security of clients and co-workers. Use AI tools in accordance with Company policies, Law Department procedures, confidentiality obligations, privacy and information security requirements, records-management requirements, and applicable legal and ethical standards; do not enter confidential, privileged, personal, or restricted information into unapproved tools. Follow company and department policies and procedures. Research questions and problems; refer complex issues to manager. Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures. Perform other reasonable job duties as requested.

Candidate Profile

Education

Undergraduate degree Four-year college degree or equivalent qualifying work experience with an excellent performance record.

Experience

Minimum of one year of substantive, relevant experience as a litigation paralegal, legal administrative assistant or comparable position in a law firm, corporate law department, or government agency. Certificate from an ABA-approved paralegal program or qualifying legal experience preferred. Paralegal certificate, or relevant work experience (0-3 years). Demonstrated experience using generative AI, legal technology, automation, or similar digital tools in a professional or academic setting preferred.

Skills and Attributes

Communication Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call. Screen and redirect incoming telephone calls regarding document and information requests. Discuss work topics, activities, or problems with co-workers, supervisors, or managers using proper discretion. Speak to co-workers using clear, appropriate and professional language. Talk with and listen to other employees to effectively exchange information. Working with Others Treat all employees and customers with dignity and respect. Develop and maintain positive and productive working relationships with other employees and departments. Partner with and assist others to promote an environment of teamwork and achieve common goals. Active listen to and consider the concerns of other employees, responding appropriately and effectively. Handle sensitive issues with employees and/or guests with tact, respect, diplomacy and confidentiality.

Artificial Intelligence and Digital Fluency

Demonstrate working knowledge of generative AI and the ability to use Company-approved AI tools to support legal and administrative work efficiently and responsibly. Create clear and effective prompts and refine instructions to produce useful work product. Critically evaluate and verify AI-generated outputs for accuracy, completeness, relevance, and reliability before relying on or sharing them. Identify potential errors, unsupported conclusions, bias, confidentiality concerns, and other risks in AI-generated content, and elevate concerns when appropriate. Exercise sound judgement in selecting appropriate AI use cases and recognize when AI should not be used or when attorney or manager review is required.

Technical Skills

Enter and maintain up-to-date information regarding litigation matters and cases in Law Manager, Galaxy, and other Company databases. Generate database reports as requested. Use computer systems and software packages to input, access, modify, store, or output information. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservation, and answer inquiries from guests. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Learn and effectively use Company-approved AI, legal technology, workflow automation, and knowledge-management tools; adapt to evolving technology and recommended practices.

About Marriott Vacations Worldwide

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Where meaningful moments are made together. Our associates want more than fulfilling work. Like our Owners, Members and guests around the world, they want fulfilling lives. Vacations expand our world to new places, new possibilities, new connections. Along the way they help us discover our best selves. Great vacations are the embodiment of a life, fulfilled. Marriott Vacations Worldwide (NYSE: VAC) is a leading global vacation company. While our numbers tell some of the story, the heart of our success comes from the quality — and exceptional longevity — of our relationships with our associates and customers. Join us on our journey. FOR A LIFE FULFILLED. Creating vacations that move you.

Company Highlights

20,000+ Associates worldwide Vacation Ownership 7 Iconic Brands Approximately 120 Vacation Ownership Resorts 700,000+ Owner families 90%+ Guest satisfaction score Exchange & Third-Party Management More than 3,200 affiliated resorts in over 90 countries and territories Approximately 1.6 million exchange network members