Paralegal (General Liability) (Philadelphia, PA)

Vaughan Baio; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) plan

Job summary

Vaughan Baio is seeking a highly organized, detail-oriented, certified Paralegal in Philadelphia, PA to support our General Liability team. The role requires managing a high-volume caseload and providing comprehensive litigation support to multiple attorneys.

Responsibilities include managing case files, drafting legal documents, and preparing court filings in various jurisdictions. A minimum of 2 years legal experience is needed, along with proficiency in Microsoft Office, ProLaw, or iManage.

Qualifications

• Minimum of 2 years of legal experience, preferably in litigation or general liability.
• Experience drafting, preparing, and serving legal documents.
• Prior experience tracking and billing time in ProLaw and/or iManage preferred.

Responsibilities

• Manage and organize case files for several matters.
• Draft, finalize, and serve legal documents.
• Prepare and file court documents in multiple jurisdictions.

Skills

Legal experience in litigation

Document drafting skills

Proficiency in Microsoft Office Suite

Organizational skills

Attention to detail

Tools

ProLaw

iManage

Job description

Paralegal (General Liability) (Philadelphia, PA)

We are seeking a highly organized, detail-oriented, certified Paralegal to support our General Liability team in our Philadelphia office. This role provides comprehensive litigation support to multiple attorneys and requires the ability to manage a high-volume caseload in a fast-paced environment.

Key Responsibilities:

• Manage and organize case files for several matters, including tracking deadlines, maintaining calendars, and ensuring all case activity is up to date
• Draft, finalize, and serve legal documents, including pleadings, motions, discovery requests, subpoenas, and correspondence
• Prepare and file court documents, including e‑filing in Pennsylvania, New Jersey, Delaware, Maryland, and the District of Columbia (and corresponding federal courts)
• Track and document all discovery deadlines; assist with drafting, organizing, and managing discovery requests and responses
• Coordinate and manage subpoena requests, including ongoing communication with providers and analysis of records received
• Conduct legal and background research, including docket searches, social media investigations, and identifying subpoena entities
• Organize, review, and analyze incoming records, invoices, and case‑related data
• Coordinate depositions, including scheduling, preparing exhibits, and compiling medical chronologies
• Assist with expert retention, including research, scheduling, document preparation, and follow‑up on reports
• Prepare affidavits of service and facilitate distribution of documents to courts and opposing counsel
• Work closely with attorneys and the billing department, including accounts receivable support
• Accurately track and enter billable time using ProLaw and/or iManage in accordance with firm guidelines
• Monitor and follow up on outstanding records via phone, email, and mail
• Support multiple attorneys with daily workflow, calendar management, and reminders
• Prepare bi‑weekly memoranda based on attorneys’ calendars for internal team meetings

Qualifications:

• Minimum of 2 years of legal experience, preferably in litigation or general liability
• Experience drafting, preparing, and serving legal documents
• Prior experience tracking and billing time in ProLaw and/or iManage preferred
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent attention to detail and communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and PDF tools

Compensation & Benefits:

Actual compensation will be determined based on experience, qualifications, and other job‑related factors permitted by law. We offer a comprehensive benefits package, including health and dental insurance, a 401(k) plan, and additional programs to support overall well‑being.

This is aFull-Time, In-Office position in Philadelphia, PA.