Paralegal (Fact Witness Coordinator)

Saicon; Omaha (NE); On-site; USD 42,000 - 65,000; Full time

Job summary

Saicon in Omaha, NE seeks a detail-oriented paralegal to support witness management and related tasks. You will assist with pretrial preparation, coordinate with U.S. Attorneys, handle legal documents, and maintain case files with accuracy and efficiency.

Responsibilities include intake, travel logistics, vouchers, and correspondence while ensuring compliance with procedures and deadlines across agencies.

Qualifications

• Requires paralegal certificate, JD, or currently attending an ABA-accredited law school, having completed at least one year of study.
• One year of legal training or legal experience or at least two years of college education may be substituted for the paralegal certificate.

Responsibilities

• Provide witness management support before, during, and after trial.
• Receive inquiries and gather information for files.
• Coordinate travel, lodging, and appearance details.
• Prepare and submit witness reimbursements and vouchers.
• Communicate with U.S. Attorneys and court staff on cases.
• Maintain and organize case files and databases.
• Assist with legal documentation and correspondence per templates.
• Track hearings, trial dates, and scheduling conferences.

Skills

Legal training

Legal experience

Litigation support

Communication skills

Legal research

Education

Paralegal certificate / JD or ABA‑accredited law school student

One year of legal training or two years of college substituting for certificate

Tools

LEXIS

Westlaw

Document management systems

Word processing

Spreadsheets

Job description

Witness Management & Support: Provide witness management assistance prior to, during, and after trial. Work directly with fact witnesses, providing assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.

Inquiry Response & Intake: Receive visitors, field phone calls, questions, and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances, and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.

Witness Outreach & Special Circumstances: Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when USAO / DOJ Assistant U.S. Attorneys should be notified of special circumstances or needs of fact witnesses.

Coordination with Client Attorneys: Confer with Assistant U.S. Attorneys concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.

Travel & Lodging Logistics: Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to USAO / DOJ policies and procedures.

Financial Processing & Vouchers: Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.

Inter-Agency Coordination: Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.

Legal Documentation & Correspondence: Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose letters from templates that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.

General Office & Case File Management: Perform general office procedures pertaining to fact witness management, including: establishing and maintaining a variety of fact witness files, documents, and databases; assembling documents and other information for fact witness file material and retention in accordance with established procedures and USAO / DOJ regulations; establishing and maintaining a calendar and/or database of active and pending fact witness appearances (if requested); tracking hearings, trial dates, grand jury, and scheduling conferences; and performing other administrative and logistical fact witness management duties as assigned

Day-to-Day Responsibilities

• Witness Management & Support: Provide witness management assistance prior to, during, and after trial. Work directly with fact witnesses, providing assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.

• Inquiry Response & Intake: Receive visitors, field phone calls, questions, and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances, and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.

• Witness Outreach & Special Circumstances: Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when USAO / DOJ Assistant U.S. Attorneys should be notified of special circumstances or needs of fact witnesses.

• Coordination with Client Attorneys: Confer with Assistant U.S. Attorneys concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.

• Travel & Lodging Logistics: Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to USAO / DOJ policies and procedures.

• Financial Processing & Vouchers: Prepare and submit documentation for fact witness reimbursement, i.e., witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.

• Inter-Agency Coordination: Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.

• Legal Documentation & Correspondence: Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose letters from templates that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.

• General Office & Case File Management: Perform general office procedures pertaining to fact witness management, including: establishing and maintaining a variety of fact witness files, documents, and databases; assembling documents and other information for fact witness file material and retention in accordance with established procedures and USAO / DOJ regulations; establishing and maintaining a calendar and/or database of active and pending fact witness appearances (if requested); tracking hearings, trial dates, grand jury, and scheduling conferences; and performing other administrative and logistical fact witness management duties as assigned

Education & Credentials

• Requires paralegal certificate, JD, or currently attending an ABA-accredited law school, having completed at least one year of study.

• One year of legal training or legal experience or at least two years of college education may be substituted for the paralegal certificate.

Required Skills

• One year of legal training or legal experience or at least two years of college education may be substituted for the paralegal certificate.

• At least one year of litigation paralegal experience or project experience (as related to the task order) is required; trial experience is very helpful.

• Automated litigation support experience is valued.

• Basic legal knowledge, including knowledge of standard legal citations to cite check legal motions and memoranda.

• Sufficient experience with legal research tools such as LEXIS and Westlaw to perform basic legal research.

• Excellent written and oral communication skills.

• Thorough knowledge and hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems.

• Basic familiarity with Client tools and knowledge of eDiscovery procedures and resources.

• Ability to consistently deliver highest quality work under extreme pressure will be very important.