Legal Clerk

CGS Federal (Contact Government Services); Oxford (MS); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health, Dental, and Vision

Life Insurance

401k

Flexible Spending Account

Paid Time Off

Job summary

CGS Federal, located in Oxford, Mississippi, is hiring for a role involving witness management assistance in court proceedings. The position requires good communication skills, the ability to manage data and case files, and proficiency in word processing. Responsibilities include coordinating travel for witnesses, preparing documentation for reimbursements, and supporting legal processes. Benefits include health, dental, vision coverage, life insurance, and a 401k plan, along with paid time off and holidays.

Responsibilities

• Provide witness management assistance prior to, during, and after trial.
• Receive visitors and handle inquiries regarding court proceedings.
• Initiate contact with fact witnesses regarding travel arrangements.
• Confer with AUSA regarding fact witness appearance and special circumstances.
• Prepare and submit documentation for fact witness reimbursement.
• Maintain files and databases related to fact witness management.

Skills

Good communication skills

Word processing and data entry/retrieval

Ability to review and analyze data from multiple sources

Ability to establish case/project files and manage data in databases

Ability to prepare and format management reports and correspondence

Ability to schedule appointments

Ability to obtain information from other agencies

Analytical computation and data processing abilities

Education

High school diploma required

Undergraduate degree preferred

Job description

Responsibilities

• Provide witness management assistance prior to, during, and after trial, including direct work with fact witnesses, and support to ensure appearance for court, pre-trial conferences, and grand jury
• Receive visitors, field phone calls, and handle inquiries from fact witnesses pertaining to court proceedings, pre-trial conferences, grand jury appearances and expense reimbursements; obtain information for files and documents necessary to arrange witness travel and reimbursements
• Initiate contact with fact witnesses regarding travel arrangements, appearance date/time, and any special circumstances or needs; determine when AUSA should be notified of special circumstances
• Confer with AUSA regarding fact witness appearance and special circumstances; complete and submit documentation for special authorizations and obtain prior approval before travel arrangements
• Before the fact witness appearance, ensure all travel documents and appearance details are provided; arrange travel and lodging per Department of Justice and USAO policies
• Meet with fact witnesses upon arrival, offer courtroom orientation, accompany to court, ensure a safe waiting area, and collect necessary documentation and signatures for reimbursement documents
• Prepare and submit documentation for fact witness reimbursement (e.g., vouchers) and gather information for pending and completed vouchers; reconcile Government Travel Accounts as required
• Obtain information and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts as necessary
• Complete recurring documents in conformance with style and format rules; compose original letters with a working knowledge of legal procedures and terminology relevant to fact witness laws
• Perform general office procedures related to fact witness management, including maintaining files and databases, assembling documents, tracking hearings, trial dates, grand jury, and scheduling conferences

Qualifications

• Good communication skills
• Word processing and data entry/retrieval
• Ability to review and analyze data from multiple sources
• Ability to establish case/project files and manage data in databases
• Ability to prepare and format management reports and correspondence
• Ability to schedule appointments and respond to inquiries regarding case-related information and status
• Ability to obtain information from other agencies/organizations; maintain accurate status information on designated files and assets
• Analytical computation and data processing abilities
• Provide administrative information and assistance concerning cases to other agencies or organizations
• High school diploma required; undergraduate degree preferred

Benefits

• Health, Dental, and Vision
• Life Insurance
• 401k
• Flexible Spending Account (Health, Dependent Care, and Commuter)
• Paid Time Off and observed holidays

Equal Opportunity Employer. Applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.