FL-DEP-Office of General Counsel-Executive Assistant

Real Soft; Tallahassee (FL); On-site; USD 28,000 - 41,000; Part time

Job summary

Real Soft is seeking a paralegal/legal secretary for the Florida Department of Environmental Protection's Office of General Counsel. The role requires 3–5 years of experience, with duties including filing court documents, maintaining attorney calendars, and drafting letters.

The contractor will support multiple attorneys, manage case files, prepare subpoenas, and coordinate court-related tasks while using Microsoft Office tools to finalize documents and communications.

Qualifications

• Ability to speak and understand English required.
• Must possess at least a high school diploma.
• Experience as a paralegal or legal secretary preferred (3–5 yrs).
• Experience filing documents with the court and handling attorney calendars.

Responsibilities

• Act as legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts; file pleadings/motions.
• Serve or arrange service of documents; maintain case files.
• Schedule hearings; arrange court reporters and transcripts.
• Perform general secretarial duties and travel arrangements.
• Proficient in Word, Outlook, Excel, PowerPoint; support office management.

Skills

English

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

FL-DEP-Office of General Counsel-Executive Assistant- Client will determine pay rate based on candidate experience and interview.

FL-Department of Environmental Protection-Office of General Counsel-Executive Assistant

Pay Range $20-$30/hr / Vendor Rate: $$26-$39/hr

Dress Code: Appropriate, Semi-Professional Dress Attire

Work Environment: Office

Position Summary:

Client is looking for a paralegal/legal secretary with 3-5 yrs experience who is familiar with the Florida court systems and working with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Contractor Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.

Required/Desired Skills

• Ability to speak and understand English Required 0
• Must possess at least a high school diploma Required 0
• Associates of Bachelors degree preferred Desired 0
• Must have 3 to 5 yrs experience working as a paralegal or legal secretary Required 3 Years
• Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint Required 3 Years
• Experience preparing legal documents and subpoenas Required 3 Years
• Experience preparing discovery requests and scheduling hearings, trials and depositions Required 3 Years
• Experience formatting, finalizing, typing and filing documents Required 3 Years
• Experience preparing letters and legal documents from drafts Required 3 Years
• Experience filing pleadings and motions with appropriate tribunals Required 3 Years
• Experience managing executive management daily calendars Required 2 Years
• Experience managing travel arrangements Required 1 Years
• Experience working in the Florida Courts systems Highly desired 0

Questions

• Question1: Your candidate's Pay Rate for this requisition will be between $20 and $30/hr, vendor rate will be between $26 and $39/hr. Do you accept this requirement?
• Question2: Please list your candidate's email address.
• Question3: Please list the city and state where your candidate currently resides.
• Question4: How soon can your candidate start if selected for this opportunity?
• Question5: Have you confirmed that your candidate is aware of AND can successfully complete the mandatory pre-employment screening requirements detailed in the Compliance tab of this VectorVMS requisition?
• Question6: If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract?
• Question7: If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company’s/candidate’s expense?
• Question8: Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays?
• Question9: Does your candidate have experience working for a State of Florida Attorney?