Paid Media Project Management Specialist

Milestone Technologies, Inc.; New York (NY); On-site; USD 69,000 - 73,000; Full time

Job summary

Milestone Technologies, Inc. in New York, NY is seeking a Paid Media Project Management Specialist to support LATAM and APAC growth markets.

This onsite role requires coordinating day-to-day operations and driving scalable processes across regions, with a focus on automation and QA for paid campaigns. Ideal candidates have 2+ years in paid media or related fields, strong project management skills, and familiarity with Airtable, AI tools, and cross-regional collaboration across time zones.

Qualifications

• 2+ years of paid media, performance marketing, digital marketing, marketing operations, or related field.
• Hands-on paid media experience, with paid social preferred; knowledge of campaign workflows, creative formats, and best practices.
• Familiarity with AI and automation tools to streamline workflows and improve operational efficiency.
• Proficiency with project management/workflow tools; Airtable highly preferred, with Monday.com, Asana, Smartsheet or similar.
• LATAM and/or APAC markets familiarity and working across regions/time zones preferred.
• Bilingual or multilingual a plus (English + Spanish, Portuguese, Japanese, or Korean)

Responsibilities

• Support LATAM & APAC growth markets with day-to-day operations and project workflows, identifying opportunities for operational improvement.
• Partner with team leads and cross-functional stakeholders to develop, manage, and communicate project timelines, ensuring deliverables stay on track.
• Build and improve scalable team processes and workflows across channels and regions.
• Develop and maintain QA processes to support paid media campaign readiness, accuracy, and execution.
• Identify opportunities to leverage AI and automation to streamline workflows and reduce manual processes.
• Create and maintain SOPs and onboarding resources for easier adoption.
• Maintain project management tools, trackers, and documentation to ensure timelines and ownership are organized.
• Support cross-regional coordination across LATAM and APAC.
• Identify operational gaps and work with teams to implement solutions.
• Provide flexible project/operational support as priorities evolve.

Skills

Paid media

Project management

AI tools

Airtable

Cross-regional

Bilingual

Tools

Airtable

Monday.com

Asana

Smartsheet

Job description

Pay up to $53/hr. (No PTO and No Paid Holidays)

Onsite 2-3x per week in NYC, 10013

Ideal Candidate Will Have:

• 2+ years of relevant experience in paid media, performance marketing, digital marketing, marketing operations, or a related field.
• Hands-on Paid Media experience required, with Paid Social strongly preferred; knowledge of campaign workflows, creative formats, and best practices.
• Familiarity with AI and automation tools to streamline workflows and improve operational efficiency.
• Proficiency with project management/workflow tools required; Airtable highly preferred, with Monday.com, Asana, Smartsheet, or similar also acceptable.
• Familiarity with LATAM and/or APAC markets and working across regions and time zones preferred.
• Bilingual or multilingual a plus (English + Spanish, Portuguese, Japanese, or Korean)

Seeking a Paid Media Project Management Specialist for the following role -

Responsibilities

Support of LATAM & APAC growth markets with day-to-day operations and project workflows, identifying opportunities for operational improvement and providing support across the team as needs arise.

Partner with team leads and cross-functional stakeholders to develop, manage, and communicate project timelines, ensuring key deliverables and workstreams remain on track.

Build, standardize, and improve scalable team processes and workflows that drive greater efficiency and consistency across channels and regions and support long-term ways of working.

Develop and maintain QA processes to support paid media campaign readiness, accuracy, and consistent execution.

Identify opportunities to leverage AI and automation to streamline workflows, reduce manual processes, and build more sustainable and efficient ways of working.

Create and maintain clear process documentation, SOPs, and onboarding resources that preserve institutional knowledge and enable processes to be easily adopted and maintained by the broader team.

Maintain project management tools, trackers, and operational documentation to ensure timelines, ownership, and status remain organized and up to date.

Support cross-regional coordination and operational coverage, helping connect workstreams and ways of working across LATAM and APAC.

Proactively identify operational gaps, risks, and blockers, partnering with the appropriate team members to develop and implement solutions.

Provide flexible project and operational support across the Paid Media team as priorities and business needs evolve.

Basic Qualifications

2+ years of relevant experience in paid media, performance marketing, digital marketing, marketing operations, or a related field.

Hands-on Paid Media experience required, with Paid Social strongly preferred; knowledge of campaign workflows, creative formats, and best practices.

Demonstrated ability to build and improve operational processes, QA workflows, and documentation.

Familiarity with AI and automation tools to streamline workflows and improve operational efficiency.

Proficiency with project management/workflow tools required; Airtable highly preferred, with Monday.com, Asana, Smartsheet, or similar also acceptable.

Strong project management, organization, and problem-solving skills, with the ability to manage competing priorities.

Innovative, growth-oriented mindset with strong attention to detail, communication, and collaboration skills.

Familiarity with LATAM and/or APAC markets and working across regions and time zones preferred.

Ability to work primarily on Eastern Time (ET), with flexibility for occasional evening hours to collaborate with APAC teams.

Bilingual or multilingual a plus (English + Spanish, Portuguese, Japanese, or Korean)

Education

N/A

The estimated pay range for this position is USD $50.00/hr. - USD $53.00/hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.