PA Recruiting Coordinator – Uniontown, PA

Happy to Help Caregiving; Uniontown (Fayette County); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Cell-phone allowance

Vision insurance

Paid Time Off

Job summary

Happy to Help Caregiving is opening a Uniontown office and seeks a PA Recruiting Coordinator to serve as the local face, coordinating caregiver recruitment and onboarding with the Morgantown team.

The role emphasizes organization, candidate screening, and liaison work across local partners, with after-hours on-call rotation after training.

Qualifications

• Strong organizational, interpersonal, and multitasking skills.
• Experience with online scheduling tools, spreadsheets, and communication platforms.
• Ability to complete all required background checks and onboarding.
• Healthcare recruiting or customer service background preferred; home care helpful.

Responsibilities

• Serve as the welcoming local face and main contact for Uniontown office.
• Lead local caregiver sourcing, screening, interviews, follow-up, and onboarding logistics.
• Maintain prompt, professional communication with applicants and caregivers.
• Maintain confidential personnel files and coordinate required clearances.
• Collaborate with Morgantown team and Pennsylvania leadership.
• Build relationships with local senior centers and community partners.
• Participate in on-call rotation after training.

Skills

Organizational skills

Interpersonal skills

Scheduling tools

Data entry

Interviewing

Tools

Scheduling software

Spreadsheets

Data entry systems

Job description

About the Role

Happy to Help Caregiving is a trusted provider of nonmedical home care dedicated to helping seniors and individuals maintain their independence at home. As we prepare to open our Uniontown office, we are seeking a motivated, organized, and community-minded PA Recruiting Coordinator to be the local face of the office while working closely with our established team in Morgantown.

Position Overview

The PA Recruiting Coordinator is a highly organized, relationship-focused professional who serves as a primary local point of contact for applicants and caregivers and as a vital bridge between the Uniontown office and our Morgantown team. This position reports to the Morgantown Assistant Director for day-to-day management and coordinates with the Pennsylvania Administrator/Executive Director on regulatory compliance and required approvals.

This role oversees daily office administration and manages the local stages of caregiver recruiting. The coordinator owns local sourcing, applicant screening, interviews, candidate follow-up, testing and clearance coordination, and onboarding readiness. Central leadership retains final hiring and start approval, as well as responsibility for routine caregiver scheduling.

Key Responsibilities

• Office Administration & Reception: Serve as the welcoming face and primary local point of contact for the Uniontown office. Manage daily office operations, visitor reception, and phone inquiries to maintain a professional, organized environment.
• Caregiver Recruitment: Lead local caregiver sourcing, applicant screening, interviews, candidate follow-up, and coordination of onboarding logistics, including fingerprinting, TB screening when applicable, and other required clearances. Prepare qualified candidates for final hiring and start approval by central leadership.
• Candidate & Client Communication: Act as a central liaison for applicants and active caregivers, ensuring prompt and professional communication by phone, text, and email. Receive, document, and route client inquiries to authorized intake staff without promising admission or service availability.
• Compliance & Records Management: Maintain accurate, confidential, and up-to-date personnel files; coordinate I-9/E-Verify documentation, required clearances, testing, and orientation readiness; and manage caregiver offboarding records.
• Leadership Collaboration: Partner closely with the Morgantown Assistant Director and Pennsylvania Administrator/Executive Director to communicate recruiting progress, forecast staffing needs, maintain inspection readiness, and align with operational goals.
• Office-Based Community Outreach: Build relationships with local senior centers, rehabilitation facilities, community organizations, and other partners through phone, email, approved digital outreach, and scheduled meetings at the Uniontown office.
• After-Hours Support: After training, participate in the shared on-call rotation—approximately one week in three—to help triage urgent scheduling changes and phone inquiries, with backup support and escalation to the Executive Director.

Qualifications

• Strong organizational, interpersonal, and multitasking skills.
• Proficiency with online scheduling tools, spreadsheets, communication platforms, data entry, and interviewing.
• Ability to complete all required pre-employment background checks and onboarding requirements.
• Previous experience in recruiting, staffing, healthcare administration, or customer service is highly preferred; direct home care experience is helpful but not required.

Position Requirements

• Schedule & Location: Full-time, in person at 46 E Main Street, Suite D, Uniontown, PA 15401, Monday–Friday, 8:00 a.m.–5:00 p.m.
• On-Call Support: After training, participation in the shared on-call rotation—approximately one week in three—with backup support and Executive Director escalation.
• Technical Proficiency: Demonstrated comfort with data entry, standard computer navigation, and scheduling software platforms.
• Compliance & Ethics: Strict adherence to company protocols, documentation standards, privacy requirements, and internal escalation procedures.
• Employment Prerequisites: Employment is contingent upon successful completion of all legally required Pennsylvania and company background checks and pre-employment clearances.

Compensation and Benefits

Compensation: $40,000 per year; salaried nonexempt and overtime eligible.

Benefits are subject to company policy and applicable plan eligibility and may include:

• Dental insurance
• Health insurance
• Cell-phone allowance
• Vision insurance
• Paid Time Off

Equal Opportunity Statement

Happy to Help Caregiving is an equal opportunity employer and considers qualified applicants without regard to protected status under applicable law. Applicants who need a reasonable accommodation during the hiring process may contact Shea Wilson, HR, at [e-mail].