PA Recruiting Coordinator – Uniontown, PA

Happy to Help Caregiving - West Virginia; Uniontown (Fayette County); On-site; USD 40,000 - 42,000; Full time

Job summary

Happy to Help Caregiving in Uniontown, PA is seeking a PA Recruiting Coordinator to be the local face of the office, coordinating caregiver recruitment and onboarding while working with the Morgantown team.

The role emphasizes organization, communication, scheduling, compliance, and community outreach, with on-call rotation after training and strong emphasis on trust and professionalism.

Qualifications

• Strong organizational, interpersonal, and multitasking skills.
• Proficiency with online scheduling tools, spreadsheets, communication platforms, data entry, and interviewing.
• Ability to complete all pre-employment background checks and onboarding requirements.
• Previous experience in recruiting, staffing, healthcare administration, or customer service is highly preferred; direct home care experience is helpful but not required.

Responsibilities

• Office Administration & Scheduling: Serve as the welcoming face and primary local point of contact for the Uniontown office. Manage daily office operations, RN Scheduling, Schedule Client hours with Caregiver & build caregiver schedules, visitor reception, and phone inquiries to maintain a professional, organized environment.
• Caregiver Recruitment: Lead local caregiver sourcing, applicant screening, interviews, candidate follow-up, and coordination of onboarding logistics, including fingerprinting, TB screening when applicable, and other required clearances. Prepare qualified candidates for final hiring and start approval by central leadership.
• Candidate & Client Communication: Act as a central liaison for applicants and active caregivers, ensuring prompt and professional communication by phone, text, and email. Receive, document, and route client inquiries to authorized intake staff without promising admission or service availability.
• Compliance & Records Management: Maintain accurate, confidential, and up-to-date personnel files; coordinate I-9/E-Verify documentation, required clearances, testing, and orientation readiness; and manage caregiver offboarding records.
• Leadership Collaboration: Partner closely with the Morgantown Assistant Director and Pennsylvania Administrator/Executive Director to communicate recruiting progress, forecast staffing needs, maintain inspection readiness, and align with operational goals.
• Office-Based Community Outreach: Build relationships with local senior centers, rehabilitation facilities, community organizations, and other partners through phone, email, approved digital outreach, and scheduled meetings at the Uniontown office.
• After-Hours Support: After training, participate in the shared on-call rotation—approximately one week in three—to help triage urgent scheduling changes and phone inquiries, with backup support and escalation to the Executive Director.

Skills

Organizational skills

Interpersonal skills

Multitasking

Scheduling tools

Spreadsheets

Communication platforms

Data entry

Interviewing

Tools

Scheduling software

Job description

PA Recruiting Coordinator – Uniontown, PA

About Happy to Help Caregiving

Happy to Help Caregiving provides compassionate, non-medical in-home care that helps clients remain safe, comfortable, and independent in the place they know best: home. We support families through companionship, personal care, respite care, and veteran-focused services, always with an emphasis on dignity, respect, and dependable support. Our goal is to provide care that feels personal, professional, and responsive to each client’s unique needs, preferences, and daily routines.

At Happy to Help, we believe great care is built on trust, consistency, and meaningful human connection. Our caregivers play an essential role in helping clients maintain quality of life at home while offering families peace of mind and reliable support. We are proud to build local care teams that show up with kindness, professionalism, and heart, and we value caregivers who are committed to making a real difference in the lives of others every day.

About the Role

Happy to Help Caregiving is a trusted provider of nonmedical home care dedicated to helping seniors and individuals maintain their independence at home. As we prepare to open our Uniontown office, we are seeking a motivated, organized, and community-minded PA Recruiting Coordinator to be the local face of the office while working closely with our established team in Morgantown.

Position Overview

The PA Recruiting Coordinator is a highly organized, relationship-focused professional who serves as a primary local point of contact for applicants and caregivers and as a vital bridge between the Uniontown office and our Morgantown team. This position reports to the Morgantown Assistant Director for day-to-day management and coordinates with the Pennsylvania Administrator/Executive Director on regulatory compliance and required approvals.

This role oversees daily office administration and manages the local stages of caregiver recruiting. The coordinator owns local sourcing, applicant screening, interviews, candidate follow-up, testing and clearance coordination, and onboarding readiness. Central leadership retains final hiring and start approval, as well as responsibility for routine caregiver scheduling.

Key Responsibilities

• Office Administration & Scheduling: Serve as the welcoming face and primary local point of contact for the Uniontown office. Manage daily office operations, RN Scheduling, Schedule Client hours with Caregiver & build caregiver schedules, visitor reception, and phone inquiries to maintain a professional, organized environment.
• Caregiver Recruitment: Lead local caregiver sourcing, applicant screening, interviews, candidate follow-up, and coordination of onboarding logistics, including fingerprinting, TB screening when applicable, and other required clearances. Prepare qualified candidates for final hiring and start approval by central leadership.
• Candidate & Client Communication: Act as a central liaison for applicants and active caregivers, ensuring prompt and professional communication by phone, text, and email. Receive, document, and route client inquiries to authorized intake staff without promising admission or service availability.
• Compliance & Records Management: Maintain accurate, confidential, and up-to-date personnel files; coordinate I-9/E-Verify documentation, required clearances, testing, and orientation readiness; and manage caregiver offboarding records.
• Leadership Collaboration: Partner closely with the Morgantown Assistant Director and Pennsylvania Administrator/Executive Director to communicate recruiting progress, forecast staffing needs, maintain inspection readiness, and align with operational goals.
• Office-Based Community Outreach: Build relationships with local senior centers, rehabilitation facilities, community organizations, and other partners through phone, email, approved digital outreach, and scheduled meetings at the Uniontown office.
• After-Hours Support: After training, participate in the shared on-call rotation—approximately one week in three—to help triage urgent scheduling changes and phone inquiries, with backup support and escalation to the Executive Director.

Qualifications

• Strong organizational, interpersonal, and multitasking skills.
• Proficiency with online scheduling tools, spreadsheets, communication platforms, data entry, and interviewing.
• Ability to complete all required pre-employment background checks and onboarding requirements.
• Previous experience in recruiting, staffing, healthcare administration, or customer service is highly preferred; direct home care experience is helpful but not required.

Position Requirements

• On-Call Support: After training, participation in the shared on-call rotation—approximately one week in three—with backup support and Executive Director escalation.
• Technical Proficiency: Demonstrated comfort with data entry, standard computer navigation, and scheduling software platforms.
• Compliance & Ethics: Strict adherence to company protocols, documentation standards, privacy requirements, and internal escalation procedures.
• Employment Prerequisites: Employment is contingent upon successful completion of all legally required Pennsylvania and company background checks and pre-employment clearances.

Compensation and Benefits

Compensation: $40,000-42,000 per year; salaried nonexempt.

Benefits are subject to company policy and applicable plan eligibility and may include:

Compensation: $40,000-42,000 per year; salaried nonexempt.

Compensation: 40,000 - 40,000 USD per year (Uniontown)

Equal Opportunity Statement

Happy to Help Caregiving is an equal opportunity employer and considers qualified applicants without regard to protected status under applicable law. Applicants who need a reasonable accommodation during the hiring process may contact Shea Wilson, HR, at [e-mail].