P/T Front Desk Operations Coordinator

FirstService Residential; Miami (FL); On-site; USD 20,457 - 29,136; Part time

Benefits offered by this job

Comprehensive medical plans

Dental and vision insurance

Paid time off and holidays

401k with company match

Job summary

A property management company in Miami is seeking an Entry-level Front Desk Coordinator. This part-time role involves providing administrative support across various departments, including managing calendars, handling mailings, and processing office supplies. Candidates should have an associate degree and excellent communication skills, alongside proficiency in Microsoft Office. The position offers competitive hourly pay and comprehensive benefits, making it a great opportunity to kickstart your career.

Qualifications

• Associate degrees in business or related field and 2-3 years of administrative experience.
• Strong proficiency in Windows and Microsoft Office.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide administrative support to all members of the Operations department and Management.
• Handle all mailings and billings.
• Compose letters for Management's approval.

Skills

Excellent customer service skills

Strong verbal and written communication skills

Detail oriented

Strong organizational and multi-tasking skills

Proficiency in Windows and Microsoft Office Suite

Critical thinking and problem-solving abilities

Education

Associate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Power Point

Microsoft Visio

Microsoft Outlook

Job description

FirstService Residential provided pay range

This range is provided by FirstService Residential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.00/hr - $18.00/hr

Job Overview

Perform duties to provide administrative support to all functions within the Operations department including IT, Purchasing, Operations and Banking, working within the limits of standard or accepted practice.

Your Responsibilities

• Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs.
• Handle all mailings and billings and process and track approved office supplies for all A/R offices.
• Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.
• Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.
• Operations Help Desk support.
• Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.
• Prepare reports, correspondence, presentations, and other communication materials.
• Conduct research, prepare reports and financial data.
• Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.
• Provide administrative support and computer skills for special projects.
• Always conduct business with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications

• Associate degrees in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience.
• Excellent customer service skills.
• Strong verbal and written communication skills. Detail oriented and strong organizational and multi-tasking skills.
• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook. Proficiency researching the Internet.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem solving, judgment and decision-making abilities.
• Motivated self-starter.

Physical Requirements

• This position works under usual office conditions.
• The employee is required to work at a personal computer as well as be on the phone for extended periods of time.
• Must be able to stand, sit, walk, and occasionally climb.
• The incumbent must be able to work extended and flexible hours and weekends as needed.
• Physical demands include the ability to lift up to 50 lbs.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Travel Work may involve some driving/traveling to properties.

Schedule

Tue 0300 PM to 1100 PM / Thu & Fri 1100 PM to 0700 AM

Salary

$18

What We Offer

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

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Seniority level

Entry level

Employment type

Part-time

Job function

Administrative