Coordinator, Property Ops

FirstService Residential; Miami (FL); On-site; USD 1,000 - 85,000; Full time

Job summary

A leading company in property management seeks a Coordinator for their Operations department. The role focuses on providing administrative support across various operational tasks, including communication, report management, and teamwork with different departments. The ideal candidate will have an Associate degree, strong organizational skills, and experience in administrative roles to assist management effectively.

Benefits

Comprehensive medical plans

Dental and vision coverage

Paid time off and holidays

401k with company match

Qualifications

• Degree in business or related field required.
• 2-3 years of administrative experience preferred.
• Proficiency in Microsoft Office, detail-oriented, and able to handle confidential information.

Responsibilities

• Provide administrative support to Operations department.
• Manage calendars, arrange meetings, and assist with presentations.
• Conduct research and prepare reports and correspondence.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Multi-tasking

Critical thinking

Problem solving

Computer skills

Education

Associate degree in business or related field

Tools

Microsoft Office

Job description

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Description

Job Overview: Perform duties to provide administrative support to all functions within the Operations department including IT, Purchasing, Operations and Banking, working within the limits of standard or accepted practice. Your Responsibilities:

• Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs.
• Handle all mailings and billings and process and track approved office supplies for all A/R offices.
• Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.
• Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.
• Operations Help Desk support.
• Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.
• Prepare reports, correspondence, presentations, and other communication materials.
• Conduct research, prepare reports and financial data.
• Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.
• Provide administrative support and computer skills for special projects.
• Always conduct business with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications:

• Associate degree in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience.
• Knowledge, Skills & Proficiencies
• Excellent customer service skills
• Strong verbal and written communication skills. Detail oriented and strong organizational and multi-tasking skills.
• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook. Proficiency researching the Internet.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem solving, judgment and decision-making abilities.
• Ability to work with sensitive information and maintain confidentiality.
  Critical thinking, complex problem solving, judgment and decision making
  Motivated self-starter.

Physical Requirements:

• This position works under usual office conditions.
• The employee is required to work at a personal computer as well as be on the phone for extended periods of time.
• Must be able to stand, sit, walk, and occasionally climb.
• The incumbent must be able to work extended and flexible hours and weekends as needed.
• Physical demands include the ability to lift up to 50 lbs.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Travel Work may involve some driving/traveling to properties.

Schedule: M-F Variable Salary: $18.50 What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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