P/T Election Administrative Assistant

State-of-Georgi; Atlanta (GA); On-site; USD 25,000 - 30,000; Part time

Job summary

The State of Georgia, through the Secretary of State, is hiring a part-time Election Administrative Assistant for the Elections Division. The role supports staff, voters, and visitors, handling mail operations and document management to boost division efficiency.

Responsibilities include mail oversight, customer service, document authentication, and staying current on applicable election laws and procedures. A flexible, detail-oriented candidate is preferred.

Qualifications

• Advanced organizational skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to prioritize and manage in a multi-tasking environment.
• Ability to interpret guidelines according to standard operating procedures.
• Knowledge of community resources and affiliated agencies.
• Knowledge of research processes.
• Ability to research issues and determine resolutions.

Responsibilities

• Oversee all incoming and outgoing mail for the Elections Division, ensuring timely processing and secure handling of confidential information and official documents.
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively on assigned projects to provide quality seamless customer service.
• Assist customers with authenticating documents and providing the Great Seal Certification.
• Maintains professional technical knowledge of election laws and related codes and regulations.
• Maintains understanding of the Elections Division structure to refer escalations appropriately.
• Performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Multi-tasking

Documentation/retrieval

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Details

• Job Title: P/T Election Administrative Assistant
• Agency: Secretary of State
• Job Requisition ID: JR0000003181
• Shift: Not Applicable (United States of America)
• Compensation Details: $18 - $22/HR BOE

Job Description

ELECTIONS DIVISION ADMINISTRATIVE ASSISTANT JOB SUMMARY: Under general supervision, the Elections Division Administrative Assistant provides critical support to the Elections Division by assisting division staff, Georgia voters, and in- person visitors. This role is responsible for assisting with mail operations and managing all incoming and outgoing documents for the division. Additionally, this position assists with a variety of administrative tasks as directed by the manager, contributing to the overall efficiency and effectiveness of the division.

Essential Duties and Responsibilities

• Oversee all incoming and outgoing mail for the Elections Division, ensuring timely processing and secure handling of confidential information and official documents.
• Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively on assigned projects to provide quality seamless customer service.
• Assist customers with authenticating documents and providing the Great Seal Certification.
• Maintains professional technical knowledge of election laws, Title 21 of the Official Code of Georgia Annotated, State Election Board rules, U.S. Constitution, Georgia Constitution, opinions of the Attorney General, and additional sections of the O.C.G.A. pertaining to elected and appointed officials, constitutional amendments, tax initiatives, and policy decisiona which require referendum to change.
• Maintains a sufficient understanding of the structure of the Elections Division, so as to be able to refer escalations to the appropriate staff member.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

• Advanced organizational skills
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and mange in a multi-tasking environment
• Ability to interpret guidelines according standard operating procedures
• Knowledge of community resources and affiliated agencies
• Knowledge of research processes
• Ability to research issues and determine resolutions

Minimum Qualifications:

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.