Program Assistant

State-of-Georgi; Lawrenceville (GA); On-site; USD 14,000 - 17,000; Part time

Job summary

The State of Georgia is hiring a Program Assistant in the Adult Education Division. This part-time role supports students and instructors, handling confidential data and clerical tasks in the afternoons (1:00 PM–6:00 PM, or 1:00 PM–5:00 PM on Thursdays).

The position reports to the Director of Integrated Training and Education. Minimum qualifications include a high school diploma or GED and computer skills; preferred qualifications include an associate degree, 2+ years in an office support role,

Qualifications

• High School diploma or GED required.
• Computer skills essential.
• Associate degree preferred.
• Two+ years in office support preferred.
• Typing 50 WPM required.

Responsibilities

• Provides administrative and clerical support to the unit.
• Serves as a liaison between the program/administrative/technical operation and clients; refers to appropriate personnel when necessary.
• Conducts clerical research to generate reports and respond to requests.
• Maintains filing and record-keeping systems; distributes documents.
• Monitors supplies for the program/operational unit.

Skills

Microsoft Word

Microsoft Excel

Customer service

Typing 50 WPM

Education

High School diploma or GED

Associate’s degree

Job description

Company Introduction

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Program Assistant

Job Requisition

JR0000002051

Job Details

Number of Openings: 1. Shift: Any (United States of America)

Compensation Details

$15.60/HR

Employment Terms

This is a part time, non-benefited position in the Adult Education Division that reports to the Director of Integrated Training and Education. The individual in this position may not exceed 19 hours per week.

Schedule

Afternoons. Monday – Wednesday 1:00 – 6:00 PM. Thursday. 1:00 PM – 5:00 PM

Minimum Qualifications (Job Code H1001)

• High School diploma or equivalency (GED, HiSET).
• Computer skills.

Preferred Qualifications

• Associate’s degree or above.
• Two (2) + years in an office support position; front desk reception/administrative assistant capacity and/or educational setting preferred.
• Computer literate with demonstrated proficiency in Microsoft Word and Excel; pleasant, personable, customer service oriented demeanor; Typing 50 WPM; ability to prioritize and organize; ability to work in and with a culturally diverse population; self starter who can work with minimal supervision; effective oral and written communication skills.

Preferred Skills

• Bi-lingual;
• Advanced Microsoft office skills (Excel, Word);
• experience using specialized data management systems;
• accurate and detailed data entry, report generation and file management;
• professional, dependable and collaborative.

Job Description

Under the supervision of a Director, the Program Assistant (PA) exhibits a pleasant and positive attitude while supporting the students and instructors in their duties. The PA is required to handle confidential student and program data on a daily basis.

Duties/Responsibilities

• Provides administrative and clerical support to the unit. (Performed by all incumbents) (20%)
• Serves as a liaison between the program/administrative/technical operation and clients; determines the nature of client's business and provides appropriate information and assistance. Refers to appropriate personnel when necessary. (Performed by all incumbents) (10%)
• Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests. (Performed by all incumbents) (10%)
• Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials. (Performed by some incumbents) (10%)
• Maintains filing and record-keeping systems. (Performed by all incumbents) (10%)
• Copies and distributes documents and other materials. (Performed by some incumbents) (10%)
• Monitors use and maintains supplies for program/operational unit. (10%)
• Performs a variety of clerical duties for program or operation staff. (10%)
• Contributes to and maintains a high-performance environment characterized by a positive attitude and a strong team orientation. (Performed by all incumbents). (10%)

Physical Demands

Frequency (N)Never, (O)Occasionally or (C)Constantly Requires operation, access, or control of financial resources. (N) Requires having a P-Card. (N) Driving is a responsibility of this position. (N) This position will have direct interaction or care of children under the age of 18 or direct patient care.(N) This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). (C) This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (N) This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (N) This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (N) This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (N) This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (N) Operating motor vehicles or heavy equipment with or without reasonable accommodation. (N) Noisy environments. (N) Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (N) Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (N) Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (N) Work in outdoor elements such as precipitation and wind. (N) Assessing the accuracy, neatness and thoroughness of the work assigned. (C)

EEO and Non-Discrimination

The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [e-mail]. Minimum Qualifications: Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.