Administrative Assistant 3

State-of-Georgi; Atlanta (GA); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Benefits package

Job summary

The State of Georgia is seeking an Administrative Assistant III to provide high-level administrative and clerical support to the Deputy Commissioner for Insurance Regulations. This role ensures efficient office operations, manages communications, and assists with scheduling, recordkeeping, and compliance documentation.

Responsibilities include preparing reports and presentations, greeting the public, maintaining filing systems, and coordinating with regulators and partners to ensure timely

Qualifications

• High school diploma or GED required.
• 4 years of related experience; or 2 years for lower level Admin Assistant 2.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for the Deputy.
• Prepare correspondence, reports and presentations as needed.
• Greet the public and handle inquiries with professional conduct.
• Maintain filing systems (electronic and physical) for official docs.
• Serve as primary contact for internal and external inquiries.
• Coordinate complex interactions with regulators, insurers and partners.
• Track action items and deadlines; notify on priorities and follow-ups.
• Order office supplies and ensure compliance with state procedures.

Skills

Office administration

Scheduling

Communication

Recordkeeping

Education

High school diploma/GED

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title: Administrative Assistant 3 Agency: Insurance Department of the State of Georgia Job Requisition ID: JR0000002666 Shift: Any (United States of America) Compensation Details: $55,000.00

Job Description: Under supervision, the Administrative Assistant III provides high-level administrative and clerical support to the Deputy Commissioner for Insurance Regulations. The Administrative Assistant ensures efficient office operations, manages communications, and assists with scheduling, recordkeeping, and compliance documentation. The role supports executive decision-making, ensuring that priorities align with operational and strategic enterprise goals. Manage calendars, schedule meetings, and coordinate travel arrangements for the Deputy Commissioner for Insurance Regulations. Prepare correspondence, reports, and presentations as needed. Assists with greeting the public with inquiries. Maintain accurate filing systems (electronic and physical) for official documents while organizing materials for review. Serve as the primary point of contact for internal and external inquiries. Manage information flow by identifying urgent issues, drafting responses, and consolidating duplicate requests. Screen and route phone calls, emails, and mail appropriately. Coordinate complex interactions with insurers, industry associations, lobbyists, division directors, and regulatory partners, ensuring timely follow-ups and consistent communication. Maintain a comprehensive action-item tracking system (legislative requests, staffing follow-ups, vendor responses, budget approvals, leadership commitments). Notify the Deputy Commissioner of deadlines, pending decisions, and outstanding items. Order office supplies and manage inventory. Ensure adherence to state policies and procedures in administrative processes. Perform other duties as assigned.

Minimum Qualifications: High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.

Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.