P-Card & Expense Management Specialist

Chapman University; Orange (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Chapman University in Orange, California is seeking a P-Card Specialist to administer its Procurement Card program and support centralized ledger activities. The role focuses on compliance with fiscal policies, process improvements, and coordination with cardholders andBank of America.

Responsibilities include training, account maintenance, reconciliations in Concur, audits, and supplier data management to ensure accurate and timely financial reporting.

Qualifications

• Demonstrates knowledge of accounts payable policies, procedures, and controls for procurement goods/services.
• Experience administering and supporting a procurement card (PCard) program and knowledge of federal/state tax reporting requirements.
• Strong customer service orientation with excellent interpersonal, written, and verbal communication skills.
• Experience with automated financial systems (PeopleSoft, Concur) and tax compliance related to procurement.

Responsibilities

• Manage the daily operations, administration, and compliance of the P-Card program.
• Serve as primary contact for cardholders, admins, and the issuing bank (Bank of America) regarding policies and procedures.
• Review and process P-Card applications, training, issuances, and account maintenance.
• Reconcile monthly Proc card transactions in Concur and ensure timely accuracy.
• Conduct audits of P-Card transactions and maintain records for internal controls.
• Maintain and update vendor data, supplier records, and W-8/W-9 documentation.
• Assist with accounts payable activities and support year-end 1099 reporting and compliance.

Skills

P-Card administration

Accounts payable

Customer service

Tax reporting

Microsoft 365

Excel

Tools

PeopleSoft Financials

Concur Travel & Expense

Excel

Job description

Chapman University in Orange, California is seeking a P-Card Specialist to administer its Procurement Card program and support centralized ledger activities. The role focuses on compliance with fiscal policies, process improvements, and coordination with cardholders andBank of America.

Responsibilities include training, account maintenance, reconciliations in Concur, audits, and supplier data management to ensure accurate and timely financial reporting.