Procurement Card & AP Specialist

Chapman University; Orange (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Chapman University is seeking a P-Card Specialist to administer the university's Procurement Card program and support accounts payable operations on campus in Orange, CA. You will review cardholder data, reconcile expenses in Concur, and ensure compliance with policies and tax requirements.

Key responsibilities include training card users, maintaining records, processing applications, and assisting with vendor data and year-end reporting. This is a full-time, on-campus role on the Chapman campus.

Qualifications

• Knowledge of accounts payable policies, procedures, and controls.
• Strong organizational, planning, and analytical skills with attention to detail.
• Experience in administering and supporting a procurement card (PCard) program and familiarity with tax reporting requirements.
• Experience in accounts payable with a customer-service focus; strong written and verbal communication.
• Experience with automated financial systems including PeopleSoft and Concur is preferred.

Responsibilities

• Serve as the primary contact for PCard inquiries and policies.
• Review and process PCard applications, training, and account maintenance.
• Provide customer support to cardholders and authorized users.
• Maintain accurate cardholder and user records for audits.
• Reconcile monthly PCard transactions in the expense system (Concur).
• Audit PCard transactions to ensure policy compliance and internal controls.
• Manage the Supplier 360 mailbox and respond to supplier inquiries promptly.
• Update vendor records in PeopleSoft and correct incomplete data.
• Assist with accounts payable reconciliations and queries for surveys or audits.
• Prepare journal entries to support financial reporting and compliance.

Skills

AP knowledge

Analytical thinking

Customer service

Attention to detail

Tools

PeopleSoft Financials

Concur

Excel

Office 365

Job description

Chapman University is seeking a P-Card Specialist to administer the university's Procurement Card program and support accounts payable operations on campus in Orange, CA. You will review cardholder data, reconcile expenses in Concur, and ensure compliance with policies and tax requirements.

Key responsibilities include training card users, maintaining records, processing applications, and assisting with vendor data and year-end reporting. This is a full-time, on-campus role on the Chapman campus.