Owner Services

Fripp Island Golf & Beach Resort; South Carolina; On-site; USD 35,000 - 48,000; Full time

Job summary

Fripp Island Golf & Beach Resort is seeking an Owner Services Coordinator to support Property Managers and Homeowners. You will manage work orders, monitor inventory, handle owner inquiries, and assist with reports and data collection to ensure accurate owner statements.

Ideal candidates will be customer‑centric, organized, and proficient with property management software (Barefoot, Breezeway, Point Central) and MS Office. A flexible schedule including evenings and weekends is required.

Qualifications

• Customer-focused decision making in lodging or property management.
• Experience with property management software preferred.
• Ability to read and respond to owner inquiries professionally.

Responsibilities

• Coordinate services including housekeeping and maintenance.
• Manage work orders and monitor inventory.
• Respond to owner requests and prepare reports.
• Communicate with departments and owners clearly.

Skills

Customer-centric decision maker

Organizational skills

Communication skills

Tools

Barefoot

Breezeway

Point Central

MS Office Suite

Job description

Fripp Island Golf & Beach Resort 309 subscribers

Welcome to Fripp Island - A Coastal Paradise.

Fripp Island Golf & Beach Resort is located on Fripp Island, South Carolina, a 3500-acre private island located at the end of U.S. Highway 21 South. It is the last inhabited island in a chain of islands leading from historic Beaufort to the Atlantic Ocean. During the summer, we are in full swing with Resort guests checking in and out every week. In the offseason, we see golf groups, many weddings, and winter renters.

Job Description

The Owner Services team is a service support team for the Property Managers and the Homeowners. They answer questions and concerns of owners, providing updates and information about the property’s performance and respond to owner requests promptly. A typical day includes managing, monitoring and completing workorders, monitoring inventory levels of high demand household items, answering phone calls and responding to messages, assist departments with reports and data collection, checking accuracy on owner statements, and manage and monitor communication between departments.

Duties and Responsibilities include, but not limited to:

• Coordinate services including housekeeping, maintenance, annual preventive maintenance, and outside vendor services.


• Collaborate with the maintenance and housekeeping teams to comply with the resort’s standards in responding to and completing resident service requests based on occupancy and seasonality. Through work orders and other platforms.


• Become knowledgeable of Fripp Island Resort standards and offer owners suggestions for upgrades and inspect potential new homes or upgrades for program quality standards.


• Answer office phone calls and respond to any messages as needed


• Communicate and cooperate with all levels of management and staff, vendors, and owners in a professional, courteous manner with a team-work attitude.


• Answering questions and concerns of the owners, providing updates and information about the property’s performance, and responding to owner requests promptly, and taking appropriate action to resolve and address service issues.


• Actively listen and appropriately respond to owner’s inquiries and complaints, always remaining composed and courteous showing genuine empathy and sincerity.


• Complete various accounting, financial, administrative, and other reports and performs other duties as assigned or as necessary


• Identify areas for improvement and offer suggestions to improve efficiency, profitability, and productivity.


• Keep abreast of current industry trends and standards by attending internal and external training programs and by accessing other sources of information and apply knowledge and practices to area(s) of responsibility.


• Conduct property inspections in person and take appropriate actions to ensure that the physical aspects of the property, grounds, buildings, and amenities meet established standards for safety, cleanliness, and general appearance and appeal including hard goods, soft goods, and overall furniture, fixtures, and appliances.


• Other duties as assigned

Additional Information:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, or efforts associated with this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. Fripp Island Golf and Beach Resort is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, national origin, or due to pregnancy.

Requirements

To be considered, applicants must demonstrate they meet the following requirements:

• An ideal candidate for this position will be a “customer-centric” decision maker that has experience and understanding of lodging and property management.


• Strong aptitude in computer knowledge, specifically Barefoot, Breezeway, Point Central (or other property management software), and Microsoft Office Suite.


• Organizes, plans, prioritizes and multi-tasks to meet goals with integrity and timeliness.


• Communicates and cooperates with all levels of management and staff, vendors, and guests in a professional, courteous manner with a team-work attitude.


• Follows established policies and procedures by monitoring and ensuring compliance with organizational standards and operational processes.


• Able to effectively read, write and speak English.


• Valid driver’s license, criminal background check, and drug screening required.


• Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements, and overhead reaching.


• Obtains knowledge of resort policies and occupancy projections.


• Self-motivator with high level problem-solving skills, ability to effectively manage multiple tasks simultaneously, function well under pressure, delegate effectively and ability to remain positive and constructive under stress.


• Friendly and effective written and verbal communication.


• Practices proper safety techniques in accordance with resort, property, and departmental policies, procedures, and standards.


• Ability to work a flexible schedule that will include scheduled evenings, weekends, and holidays.


• Reliable transportation required.


• This position requires the ability to drive; sit and/or stand for prolonged periods of time without a break; to lift up to 40 lbs.


• While primarily an indoor job, must be able to walk and drive outside in a variety of weather conditions (rain, wind, heat).

Working at Beaufort’s premier island destination, you can enjoy benefits including: