Outside Sales Support Admin — Organized & Proactive

Culinary Depot; Village of Spring Valley (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Culinary Depot is seeking an Administrative Assistant to support our Outside Sales team in Spring Valley, NY. This full-time role focuses on keeping orders, quotes, and customer paperwork organized while enabling sales reps to focus on relationship building.

You will handle inquiries, maintain accurate records, and coordinate with internal teams to move orders forward. A quick learner with strong communication and multitasking skills will thrive in this fast-paced environment.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Comfortable using Microsoft Office, email, and business software.
• Quick learner who can adapt to new systems and processes.
• Proactive, resourceful, and able to work independently.

Responsibilities

• Provide day-to-day administrative support to Outside Sales Representatives.
• Assist with preparing quotes, proposals, sales documents, and customer paperwork.
• Handle customer inquiries, emails, and follow-ups on behalf of the sales team.
• Enter and maintain accurate customer information, orders, and sales records.
• Track outstanding quotes, orders, and pending requests to ensure timely follow-up.
• Coordinate with internal departments to help move customer orders and projects forward.
• Assist sales representatives with scheduling, documentation, and other administrative needs.
• Identify and resolve administrative issues before they cause delays.
• Keep tasks organized and ensure nothing falls through the cracks.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Independent work

Proactive mindset

Follow-through

Responsiveness

Tools

Microsoft Office

Job description

Culinary Depot is seeking an Administrative Assistant to support our Outside Sales team in Spring Valley, NY. This full-time role focuses on keeping orders, quotes, and customer paperwork organized while enabling sales reps to focus on relationship building.

You will handle inquiries, maintain accurate records, and coordinate with internal teams to move orders forward. A quick learner with strong communication and multitasking skills will thrive in this fast-paced environment.