Outreach & Office Operations Specialist

City of Bloomington, IN; Bloomington (IN); On-site; USD 38,000 - 54,000; Full time

Job summary

City of Bloomington, IN seeks an Office Assistant and Outreach Specialist to support the Executive Assistant and Accreditation Manager with financial administration, payroll and attendance records, and to develop community engagement and crime prevention strategies including social media.

Primary duties include filing, assisting in hiring processes, maintaining inventories and department records, managing social media, coordinating outreach events, and monitoring programs; candidates should have

Qualifications

• Minimum knowledge equivalent to a High school diploma or GED.
• Minimum experience equivalent to one year of prior office/clerical experience.
• Must qualify as a notary public.
• Ability to utilize independent problem-solving techniques.
• Proficient in Microsoft Word and Excel and ability to learn other programs.
• Knowledge of English grammar, spelling, punctuation; ability to perform arithmetic calculations and select appropriate computer formulas.
• Ability to meet all Department hiring and retention requirements.

Responsibilities

• File all paperwork for Chief’s office.
• Assist in the preparation of the application/hiring process for new officers and all other employees.
• Maintain inventory, orders, stocks, manages & distributes all consumable supplies for the Department except ammunition, explosives, & specialty evidentiary supplies.
• Maintain Department files and employee files.
• Post approved images and videos to the Department’s social media accounts and monitor information sent to the Department so it can be forwarded to the appropriate individual in a timely manner.
• Coordinate crime prevention efforts and work closely with the Crime Analyst to monitor trends in crime that should be brought to the attention of the community.
• Serve as the primary contact for those requesting Department members for outreach events.
• Monitor progress of assigned programs and projects, maintains records, and provides regular reports and updates, as required.
• Other duties as assigned.
• Assists with the recruiting and hiring efforts of the Department. Assists the Administrative Captain in maintaining files and records pertinent to the hiring processes of the Department.
• Prepares all outgoing mail.

Skills

Microsoft Word

Excel

Independent problem-solving

English language

Arithmetic calculations

Education

High School Diploma or GED

Notary Public

Job description

City of Bloomington, IN seeks an Office Assistant and Outreach Specialist to support the Executive Assistant and Accreditation Manager with financial administration, payroll and attendance records, and to develop community engagement and crime prevention strategies including social media.

Primary duties include filing, assisting in hiring processes, maintaining inventories and department records, managing social media, coordinating outreach events, and monitoring programs; candidates should have