Front Office Coordinator

Community Foundation of Bloomington and Monroe County; Bloomington (IL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Short- and long-term disability

Health savings account

Retirement plan

Paid time off

Job summary

A local non-profit organization in Bloomington, Illinois is looking for a Front Office Coordinator to support various operational functions. The role entails welcoming visitors, managing office operations, and providing administrative support. Ideal candidates will have a strong sense of professionalism, excellent communication skills, and a proactive attitude. Full-time status offers a salary of $45,000 to $50,000 with benefits, making it an attractive opportunity for detail-oriented individuals seeking to contribute to meaningful community initiatives.

Qualifications

• Positive attitude and initiative are essential.
• Ability to build strong relationships inside and outside the organization.
• One to three years of administrative support experience preferred.

Responsibilities

• Welcome visitors and callers, ensuring reception areas are ready.
• Handle email traffic for general e-mail inboxes.
• Maintain contact lists and administrative files.

Skills

Professionalism

Customer service orientation

Verbal communication skills

Written communication skills

Organizational skills

Education

Associate's degree or related experience

Tools

Microsoft Office applications

Job description

The Front Office Coordinator plays a vital administrative role supporting the efficient functioning of the Community Foundation, Regional Opportunity Initiatives, and CDFI Friendly Bloomington. The Front Office Coordinator is responsible for maintaining a productive, efficient environment by managing office operations. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and discretion.

Responsibilities

• Serve as the ambassador for our organizations by welcoming visitors and callers, answering or referring inquiries, and ensuring the reception areas are ready to attend to guests
• Handle email traffic for general e-mail inboxes
• Handle all incoming and outgoing mail
• Maintain office contact lists and other administrative files
• Monitor inventory of supplies and print materials, restocking as needed
• Maintain the office in a clean and orderly fashion, including meeting rooms and kitchen, as well as overseeing office cleaning staff and serving as the key contact with building maintenance
• Handle internal meeting set-up, including technology, supplies, and food/beverages, as needed
• Manage space needs in the off-site storage unit
• Provide administrative project support to staff as needed

Your Skills

• Demonstrates a strong sense of professionalism while consistently maintaining discretion and confidentiality
• Customer service orientation and ability to respond to donors, staff, and stakeholders with sensitivity, patience, enthusiasm, and timeliness
• Excellent verbal and written communication skills
• Ability to work collaboratively and as part of a professional team with a positive, flexible, and proactive attitude
• Strong organizational skills with the ability to complete tasks with great attention to detail under tight deadlines

Your Qualifications

The essential qualifications for this role are positivity, initiative, and the ability to build strong relationships both inside and outside the organization, but the experiences below may also be helpful:

• Associate’s degree or a combination of related experience and education
• One to three years of administrative support in a business or similar environment
• Demonstrated skills in organization and prioritization
• Proficiency in Microsoft Office applications

Job Type

Status: Full time

Salary: $45,000 – $50,000, commensurate with experience, plus benefits (health, dental, and vision insurance, short- and long-term disability, health savings account, retirement plan, paid time off)

Reports to: Chief Operating Officer (COO)