Outreach & Career Services Support Specialist

Serrato Corporation; Detroit (MI); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays

Paid Time Off

401(k) with company match

Tuition Reimbursement

Employee Assistance Program

Disability Insurance

Life Insurance

Job summary

Serrato Corporation in Detroit seeks an organized Administrative Assistant to manage clerical tasks, calendar coordination, filing, and reporting for the Outreach and Admissions project. You will support data processing, prepare minutes, and assist with meetings to ensure accuracy and compliance.

The role requires strong MS Office skills, communication, and the ability to work in a fast-paced setting. Experience with Adobe Acrobat and document control is preferred.

Qualifications

• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Knowledge of career.
• High level of communication, interpersonal skills, and organizational skills.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
• Ability to work in fast paced deadline-oriented situation.

Responsibilities

• Perform a variety of administrative/clerical duties, including dictation and transcription of correspondence, reports and other documents.
• Receive telephone calls and visitors; refer them to the proper individual if the OA/CTS manager is not available.
• Maintain calendar of events, schedules, appointments and take minutes of meetings.
• Coordinate meeting arrangements such as time, place, attendees and matter(s) to be discussed.
• Review and audit all assigned areas for contractual compliance and prepare related reports.
• Maintain correspondence control log and coordinate preparation of special reports.
• Maintain central library of required documents and distribute to staff.
• Act as liaison between the coordinator and staff, community contacts and the customer.
• Receive, log, and review all applicant folders and placement forms for eligibility, completeness, and accuracy.
• Condense, summarize and prepare major operational data for review by the manager; develop systems to plan and evaluate project performance.
• Maintain data processing system and communications system.
• Participate in outreach activities and recruit/screen arrivals.
• Conduct job development activities with employers, military recruiters, and job service offices; provide job counseling and place students during career transition period; present information to local employers.
• Perform other duties as assigned.

Skills

MS Office

Outlook

Communication skills

Organizational skills

Data entry / clerical

Adobe Acrobat

Education

High School Diploma or GED

Associate degree in Business

Tools

Adobe Acrobat

Job description

Serrato Corporation in Detroit seeks an organized Administrative Assistant to manage clerical tasks, calendar coordination, filing, and reporting for the Outreach and Admissions project. You will support data processing, prepare minutes, and assist with meetings to ensure accuracy and compliance.

The role requires strong MS Office skills, communication, and the ability to work in a fast-paced setting. Experience with Adobe Acrobat and document control is preferred.