Outpatient Pharmacy Inventory Specialist

Boston Medical Center; Boston (MA); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Outpatient Pharmacy Inventory Specialist to support the procurement and management of pharmaceuticals and medical supplies. This role involves maintaining inventory levels, processing drug returns, and ensuring compliance with safety standards. Ideal candidates will have strong mathematical and analytical skills, along with experience in pharmacy operations. Join a dynamic team dedicated to providing exceptional patient care and contributing to a collaborative work environment. If you are detail-oriented and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• Strong mathematical skills and ability to manage inventory effectively.
• Experience in pharmacy operations and compliance with regulations.

Responsibilities

• Manage purchasing and inventory for outpatient pharmacy effectively.
• Ensure compliance with procedural requirements and maintain accurate records.

Skills

Mathematical Skills

Interpersonal Skills

Analytical Skills

Multi-tasking

Inventory Management

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

QS1 – NRX

Microsoft Office

Specialized Inventory Software

Job description

POSITION SUMMARY:

Under the direction of the Outpatient Pharmacy Purchasing Manager and Outpatient Pharmacy Purchasing Supervisor, and according to department policies and procedures, the individual is responsible for supporting all aspects pertaining to the procurement of outpatient, retail, mail order pharmacy pharmaceuticals, Durable Medical Equipment Prosthetics Orthotics and Supplies (DMEPOS), and maintenance of pharmacy medication and associated supplies. This includes but is not limited to: purchasing medications and pharmacy supplies, monitoring inventory levels, rotating stock, and effectively utilizing return process to ensure proper credit is received from drug wholesaler.

Position: Outpatient Pharmacy Inventory Specialist

Department: Retail Pharmacy

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Maintains all purchasing invoice records appropriately by reviewing for accuracy and ensuring proper storage/filing.
• Manages the Track & Trace database appropriately to maintain compliance with procedural requirements.
• Facilitates the management of medication inventories by ensuring drug product is within date, rotating inventory as necessary, storing within USP guidelines, and timely and accurate stocking of daily wholesaler deliveries.
• Maintains all medication shelves and storage areas in a clean, organized, and orderly fashion.
• Processes all drug returns promptly and appropriately within the necessary management system.
• Adjusts inventory levels as needed when returns are processed.
• Ensures packaged returns meet manufacturer and wholesaler shipping requirements.
• Reviews invoices to reconcile credits processed.
• Ensures assigned tasks are accurate and reviewed by supervising personnel as required before completing critical tasks; e.g., order submission, importing/exporting of data.
• Ability to run and review key reports from pharmacy system to help identify problems within the suggested daily order based on pharmacy par levels and drug budget before transmissions of daily orders.
• Identifies proper Purchase Order (PO) numbers for each facility when placing drug orders.
• Responsible for Secure File Transfer Protocol (SFTP) transmissions and Electronic Data Interchange (EDI) files (importing and exporting of drug inventory files) and verifies successful transmission.
• Responsible for identifying defaults in EDI transmissions and alerting management to discuss a plan of correction.
• Ability to make sound decisions and conduct follow-up calls for problematic medication deliveries to the facility from the wholesaler.
• Responsible for tracking dropship medications within and out of the hospital and maintaining supportive documentation; e.g., invoices.
• Reports to the supervisor immediately any incorrect shipments and other safety issues.
• Performs cycle counts inventories including counting, investigating, and rectifying discrepancies.
• Remains informed by reading all department communications.
• Maintains filing system for daily transaction documents.
• Processes appropriate paperwork for transferring medication and supplies.
• Performs all department required quality assurance responsibilities.

Adheres to department and hospital standards, including the following:

• Exhibits model AIDET behaviors.

Conforms to the hospital standard of contact so that the best possible customer service and patient care may be provided:

• Conducts interpersonal relationships with patients, visitors, physicians, and fellow employees in a courteous and customer-focused manner.
• Maintains strict confidentiality of all personal/health sensitive information.
• Anticipates and is responsive to the service needs of the pharmacist relative to supporting pharmacy services.
• Utilizes hospital’s behavioral standards as the basis for decision making and to support the hospital’s mission and goals.
• Follows established hospital infection control and safety procedures.
• Performs other related tasks as needed.
• Must adhere to all of BMC’s RESPECT behavioral standards.

JOB REQUIREMENTS

EDUCATION:

• Required: High school diploma or equivalent degree and strong mathematical skills.
• Preferred: Some college, and associate or Bachelor’s degree.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• Required: Registration as a Pharmacy Technician with the Massachusetts Board of Pharmacy.
• Required: National pharmacy technician certification from either Pharmacy Tech Certification Board (PTCB) or Exam of Certified Pharmacy Techs (exCPT).

EXPERIENCE:

• Requires at least 3 - 4 years of related experience (shipping, receiving, material handling, or maintaining inventory or pharmacy experience preferred).

KNOWLEDGE AND SKILLS:

• Ability to speak the English language, read, interpret, and follow complicated verbal and written instruction with precision, accuracy, and dependability.
• Ability to work independently to accomplish assigned daily tasks to expectation, consistently, and on-time.
• Familiarity with 340B and Wholesale Acquisition Cost (WAC) ordering and dispensing.
• Experience with QS1 – NRX or similar outpatient pharmacy operating system.
• Effective and strong interpersonal skills to interact appropriately with nursing staff, patients, families/visitors, physicians, and other hospital staff.
• Strong analytical and mathematical skills.
• Ability to multi-task, prioritize essential tasks, and meet deadlines.
• Proficient in Microsoft Office; Excel, Word; and ability to adapt to specialized inventory/stock control software to track and record inventory levels.
• Ability to readily adapt to changes in schedule specifications and work priorities as the business and customer needs demand.
• Physical ability to lift heavy loads as required for filling medication supply orders.
• Must maintain the required level of competency to perform the essential duties and responsibilities.

Equal Opportunity Employer/Disabled/Veterans