Outpatient Administrative Assistant

Community Counseling Center, Cape Girardeau, MO; Cape Girardeau (MO); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

PTO 24 days first year

Birthday day off

Paid holidays

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Employee referral program

Job summary

Community Counseling Center in Cape Girardeau, MO seeks an administrative assistant to support outpatient and emergency services. Responsibilities include data collection, scheduling in the EHR system, and preparing routine reports.

Applicants should have a high school diploma, a valid driver’s license, and auto insurance. The role requires accurate data handling and coordination with clinicians and external partners.

Qualifications

• High school diploma or GED required.
• Valid driver's license and current auto insurance.

Responsibilities

• Assist with data collection and tracking tasks as directed.
• Set up scheduling templates for therapists in the EHR system, including entry.
• Prepare and process reports on discharges, waitlists, and staff activity.
• Take meeting minutes and coordinate communication with external entities.
• Maintain documentation in accordance with agency policies and applicable standards.

Skills

Data entry

Scheduling

EHR systems

Reporting

Communication

Education

High School Diploma

Tools

ETO entry

Job description

Schedule: Full - Time, Non - Exempt, Monday - Friday 8:00am - 4:30m

Job Summary:

Responsible to work directly with Director of Outpatient and Emergency Services to accomplish tasks associated with tracking, monitoring, and reporting information.

Job Duties:

• Assist with data collection to process POS justification requests.
• Assist with data collection and communication with clients to process provider transfer requests.
• Set up scheduling template for therapists in EHR system, including ETO entry.
• Be familiar with functionality and reporting in EHR system.
• Prepare random review of clinical documentation as assigned by supervisor.
• Assist with the completion of client phone surveys.
• Assist with preparation for and taking minutes for meetings/training.
• Assist with completion of reports and tracking (i.e., agency wide discharges, wait lists, contractual staff report, etc.) as assigned by supervisor.
• Assist with processing of MH3 referrals and preparation for P/P meetings.
• Perform administrative duties such as scanning, filing, copying, etc.
• Correspondence with external entities as assigned by supervisor.
• Document according to clinical policies and procedures, DMH, CARF, and any other federal or state program per agency standards.

Qualifications:

• High school diploma/GED/HSE
• Must hold Valid Driver's License and current continuous auto insurance.

Note: Benefits may vary depending on hours worked.

• 24 Paid Days Off Your First Year + get a day off for your birthday!
• Seven Paid Holidays
• Competitive Health, Dental, Vision, and Supplemental Insurance
• Company Paid Life and LTD Insurance
• Employee Referral Program
• Much More!

Community Counseling Center (CCC) is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristics protected by law.

CCC will consider requests for reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, etc. please contact [e-mail] to speak with us about your needs.