Outpatient Administrative Assistant

Community Counseling Center Inc; Cape Girardeau (MO); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health, dental, vision insurance

Life and LTD insurance

Retirement plan enrollment

Employee referral program

Other benefits

Job summary

Community Counseling Center (CCC) in Cape Girardeau, MO is seeking an Administrative Data Specialist to work with the Director of Outpatient and Emergency Services. You will help track, monitor, and report information, supporting daily operations and data integrity.

Responsibilities include collecting data for POS requests, coordinating client communications for provider transfers, setting up therapist schedules in the EHR, and preparing periodic reports for leadership.

Qualifications

• High school diploma/GED/HSE required.
• Valid driver's license with required class and auto insurance on start date.

Responsibilities

• Assist with data collection to process POS justification requests.
• Assist with data collection and communication with clients to process provider transfer requests.
• Set up scheduling template for therapists in the EHR system, including ETO entry.
• Be familiar with functionality and reporting in the EHR system.
• Prepare random review of clinical documentation as assigned by supervisor.
• Assist with the completion of client phone surveys.
• Assist with preparation for and taking minutes for meetings/training.
• Assist with completion of reports and tracking (e.g., discharges, wait lists) as assigned by supervisor.
• Assist with processing of MH3 referrals and preparation for P/P meetings.
• Perform administrative duties such as scanning, filing, copying, etc.
• Correspondence with external entities as assigned by supervisor.
• Document according to clinical policies and procedures, DMH, CARF, and any other program standards.

Education

High School Diploma/GED/HSE

Job description

Location

Cape Girardeau, MO

Schedule

Full - Time, Non - Exempt, Monday - Friday 8:00am - 4:30m

Pay

$16.42 - $18.82/hour depending on experience

Job Summary

Responsible to work directly with Director of Outpatient and Emergency Services to accomplish tasks associated with tracking, monitoring, and reporting information.

Job Duties

1. Assist with data collection to process POS justification requests.
2. Assist with data collection and communication with clients to process provider transfer requests.
3. Set up scheduling template for therapists in EHR system, including ETO entry.
4. Be familiar with functionality and reporting in EHR system.
5. Prepare random review of clinical documentation as assigned by supervisor.
6. Assist with the completion of client phone surveys.
7. Assist with preparation for and taking minutes for meetings/training.
8. Assist with completion of reports and tracking (i.e., agency wide discharges, wait lists, contractual staff report, etc.) as assigned by supervisor.
9. Assist with processing of MH3 referrals and preparation for P/P meetings.
10. Perform administrative duties such as scanning, filing, copying, etc.
11. Correspondence with external entities as assigned by supervisor.
12. Document according to clinical policies and procedures, DMH, CARF, and any other federal or state program per agency standards.

Qualifications

• High school diploma/GED/HSE
• Must hold Valid Driver's License (Class E for Missouri or Class D for IL Residents - Obtain on start date) and current continuous auto insurance.

Our Benefits

Note: Benefits may vary depending on hours worked.

• 24 Paid Days Off Your First Year + get a day off for your birthday!
• Seven Paid Holidays
• Competitive Health, Dental, Vision, and Supplemental Insurance
• Company Paid Life and LTD Insurance
• Retirement Auto - Enrollment
• Employee Referral Program
• Much More!

Community Counseling Center (CCC) is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristics protected by law.

CCC will consider requests for reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, etc. please contact [e-mail] to speak with us about your needs.