OSHA Programs & Compliance Administrative Specialist

Tennessee Board of Regents (TBR); Gallatin (TN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Wellness program

Tuition reimbursement

Longevity pay

Retirement options

Paid holidays

Leave benefits

Sick Leave

Sick Leave Bank

Employee discount program

Job summary

Volunteer State Community College in Gallatin, TN seeks a Senior Administrative Assistant to manage OSHA financial reporting, student records accuracy, and OSHA Training Institute Education Center compliance.

The role supports OSHA instruction through registration assistance, faculty support, data entry, and timely reporting while supervising student workers and handling office operations. Training as Building Coordinator may be provided.

Qualifications

• Associates degree (or higher) with one year of office experience.
• Strong data entry and computer skills in Word, Excel, and Access.
• Ability to monitor and reconcile financial records.
• Evidence of strong interpersonal and communication skills.

Responsibilities

• Monitors, reconciles, and reports division revenues and expenditures.
• Serves as a student resource for OSHA course instruction.
• Provides assistance to OSHA faculty for instructional and administrative processes.
• Prepares OSHA reports, logs student and course data, and processes OSHA completion cards.
• Responds to student and community inquiries for OSHA course related operations and functions.
• Orders supplies and materials for division administrative and instructional operations.
• Enters student registration data and processes registrations.
• Monitors office workflow and oversees work study students.
• Assists with the OSHA Outreach Portal compliance.
• Assists the Director of OSHA with internal audits and instructor evaluations.
• Supports marketing and public relations to promote OSHA courses.
• Manages THEC reporting data related to OSHA; supports OTIEC monthly reports.
• Participation in emergency/building coordinator duties; other duties as assigned.

Skills

Data entry

Word

Excel

Access

Interpersonal skills

Communication

Adaptability

Customer service

Education

Associate degree or higher

High school diploma with 3 years office experience

Tools

Microsoft Office

Job description

Volunteer State Community College in Gallatin, TN seeks a Senior Administrative Assistant to manage OSHA financial reporting, student records accuracy, and OSHA Training Institute Education Center compliance.

The role supports OSHA instruction through registration assistance, faculty support, data entry, and timely reporting while supervising student workers and handling office operations. Training as Building Coordinator may be provided.