Senior Administrative Assistant

Tennessee Board of Regents (TBR); Gallatin (TN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Wellness program

Tuition reimbursement

Longevity pay

Retirement options

Paid holidays

Leave benefits

Sick Leave

Sick Leave Bank

Employee discount program

Job summary

Volunteer State Community College in Gallatin, TN seeks a Senior Administrative Assistant to manage OSHA financial reporting, student records accuracy, and OSHA Training Institute Education Center compliance.

The role supports OSHA instruction through registration assistance, faculty support, data entry, and timely reporting while supervising student workers and handling office operations. Training as Building Coordinator may be provided.

Qualifications

• Associates degree (or higher) with one year of office experience.
• Strong data entry and computer skills in Word, Excel, and Access.
• Ability to monitor and reconcile financial records.
• Evidence of strong interpersonal and communication skills.

Responsibilities

• Monitors, reconciles, and reports division revenues and expenditures.
• Serves as a student resource for OSHA course instruction.
• Provides assistance to OSHA faculty for instructional and administrative processes.
• Prepares OSHA reports, logs student and course data, and processes OSHA completion cards.
• Responds to student and community inquiries for OSHA course related operations and functions.
• Orders supplies and materials for division administrative and instructional operations.
• Enters student registration data and processes registrations.
• Monitors office workflow and oversees work study students.
• Assists with the OSHA Outreach Portal compliance.
• Assists the Director of OSHA with internal audits and instructor evaluations.
• Supports marketing and public relations to promote OSHA courses.
• Manages THEC reporting data related to OSHA; supports OTIEC monthly reports.
• Participation in emergency/building coordinator duties; other duties as assigned.

Skills

Data entry

Word

Excel

Access

Interpersonal skills

Communication

Adaptability

Customer service

Education

Associate degree or higher

High school diploma with 3 years office experience

Tools

Microsoft Office

Job description

Preferred Qualifications Associates degree (or higher).

Title: Senior Administrative Assistant

Institution: Volunteer State Community College

Job Summary: This position is responsible for all OSHA financial reporting, accuracy of financial and student records, and for OSHA Training Institute Education Center compliance and documentation. The position serves as a student and community resource for all OSHA instruction, providing information and registration assistance. The position assists adjunct faculty, monitors office workflow, and oversees work study students.

Job Duties: Monitors, reconciles, and reports division revenues and expenditures. Serves as a student resource for OSHA course instruction. Provides assistance to OSHA faculty for instructional and administrative processes. Prepares OSHA reports, logs student and course data, and processes OSHA completion cards. Responds to student and community inquiries for OSHA course related operations and functions. Orders supplies and materials for division administrative and instructional operations. Enters student registration data and processes registrations. Monitors office workflow and oversees work study students. Assists with the execution and compliance of the OSHA Outreach Portal. Assists the Director of OSHA with internal audits, student surveys, instructor evaluations. Works with the marketing and public relations division to promote OSHA courses. Responsible for managing THEC reporting data related to OSHA. Assists the Director with the submission of monthly federal OTIEC reports. This position will be trained as a Building Coordinator which involves directing building occupants in the event of an emergency or crisis. Other duties as assigned.

Minimum Qualifications: Associates degree (or higher) with one year of office experience OR High school diploma or equivalent with three years of office experience.

Preferred Qualifications: Associates degree (or higher).

Knowledge, Skills, And Abilities

• Strong data entry and computer software skills in Word, Excel, and Access.
• Ability to monitor and reconcile financial records.
• Evidence of strong interpersonal and communication skills, maturity.
• Skills in operating general office equipment.
• Evidence of adaptability and ability to manage multiple priorities.
• Commitment to customer service.

Pay Rate: $39,352 - $47,222 annual salary depending on experience

Volunteer State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
• Wellness Incentive Program (if enrolled in Health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
• 14 Paid Holidays/Year
• Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Special Instructions To Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check.