Organized Administrative Assistant — Scheduling, Records & Support

ABM Industries; Flower Mound (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

ABM Industries is seeking an Administrative Assistant to provide essential administrative and clerical support, helping the office run smoothly. The role involves organization, scheduling, recordkeeping, and customer service in a fast-paced environment.

Pay is $19.00 per hour. Benefits and a structured 401(k) plan are included, with eligibility details provided by ABM. The position requires 1–3 years of relevant experience and strong MS Office skills.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative, clerical, or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information.
• Strong attention to detail and accuracy.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and maintain calendars for managers and department leaders.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Maintain filing systems, records, and confidential information.
• Coordinate office activities, meetings, and company events.
• Order and maintain office supplies and equipment.
• Assist with data entry, record management, and document preparation.
• Greet visitors and provide professional customer service.
• Process mail, invoices, expense reports, and other administrative paperwork.
• Support special projects and perform additional administrative duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Discretion with confidential info

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

ABM Industries is seeking an Administrative Assistant to provide essential administrative and clerical support, helping the office run smoothly. The role involves organization, scheduling, recordkeeping, and customer service in a fast-paced environment.

Pay is $19.00 per hour. Benefits and a structured 401(k) plan are included, with eligibility details provided by ABM. The position requires 1–3 years of relevant experience and strong MS Office skills.