Order Processing Specialist

Paz Financial Consulting; United States; Remote; USD 33,000 - 48,000; Full time

Benefits offered by this job

Health insurance

PTO and holidays

401(k) retirement plan

Paid sick leave

Wellness resources

Professional development opportunities

Job summary

Paz Financial Consulting is seeking an Order Processing Specialist to ensure accurate and timely handling of customer orders from receipt to completion. You will maintain data integrity, resolve order-related issues, and support smooth workflows across teams.

In this full-time role, you will verify order details, update records in the systems, and communicate updates clearly. Candidates should have strong attention to detail and proficiency with office software. Compensation: $24–$35/hour.

Qualifications

• High school diploma or equivalent; additional education is a plus.
• 1+ years in order processing or related administrative role.
• Strong attention to detail in fast-paced workflows.
• Proficiency with order management systems; CRM/ERP preferred.
• Solid office software skills (MS Office) and communication ability.

Responsibilities

• Receive, review, and process incoming orders per procedures.
• Verify order details for accuracy including pricing and delivery.
• Update order records in systems to ensure complete documentation.
• Coordinate with internal teams to resolve discrepancies and holds.
• Monitor status and track progress to support timely fulfillment.
• Communicate updates and issue resolutions clearly to teams.
• Perform quality checks to reduce errors and duplicates.
• Maintain organized, audit-ready records for orders.
• Identify recurring issues and suggest process improvements.
• Follow data-handling practices to protect sensitive information.

Skills

Attention to detail

Order processing

Data entry

CRM/ERP familiarity

Microsoft Office

Communication skills

Multitasking

Organizational skills

Education

High school diploma or equivalent

Tools

Order management systems

CRM

ERP

Microsoft Office

Job description

Order Processing Specialist

About the Role

The Order Processing Specialist ensures accurate, timely processing of customer orders from receipt through completion. This role supports internal teams by maintaining high data integrity, resolving order-related issues efficiently, and helping keep order workflows running smoothly.

Success in this position means orders are processed correctly and on schedule, information is consistently documented, and issues are addressed promptly to minimize delays and improve the overall customer experience.

Duties & Responsibilities

• Receive, review, and process incoming orders according to established procedures and service standards.
• Verify order details for accuracy, including customer information, product/service selections, pricing, quantities, and delivery requirements.
• Update order records in relevant systems to ensure complete and accurate documentation.
• Coordinate with internal stakeholders to resolve order discrepancies, holds, and exceptions.
• Monitor order status and track progress to support timely fulfillment and completion.
• Communicate order updates and issue resolutions clearly to internal teams and relevant parties.
• Perform quality checks to reduce errors, duplicate entries, and incomplete submissions.
• Maintain organized records and audit-ready documentation for processed orders.
• Identify recurring issues in order workflows and recommend process improvements.
• Follow compliance and data-handling practices to protect sensitive information.

Requirements

• High school diploma or equivalent; additional education or training is a plus.
• 1+ years of experience in order processing, customer operations, data entry, or a related administrative role.
• Strong attention to detail with a demonstrated ability to maintain accuracy in fast‑paced workflows.
• Proficiency with order management systems or similar tools; experience with CRM or ERP platforms is preferred.
• Working knowledge of common office productivity software (e.g., Microsoft Office or equivalent).
• Ability to prioritize tasks, meet deadlines, and handle multiple orders simultaneously.
• Basic understanding of order lifecycle concepts, including fulfillment steps and exception handling.
• Clear and professional communication skills, with a focus on resolving issues effectively.
• Strong organizational skills and a reliable, process‑oriented working style.

Benefits

• Health insurance options (medical, dental, and vision), where eligible.
• Paid time off (PTO) and/or paid holidays, where eligible.
• Retirement savings plan options (such as a 401(k)), where eligible.
• Paid sick leave, where required by law.
• Wellness support and employee assistance resources, where available.
• Professional development and growth opportunities within the organization.

Compensation: $24 – $35 / hour. Employment Type: Full‑Time. Company: Paz Financial Consulting.