Order Management Specialist

Ingersoll Rand; Campbellsville (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health-care options

401(k) plan

Paid time off

Employee stock grant

Job summary

Ingersoll Rand is seeking a motivated Order Management Specialist in Campbellsville, KY. This position involves coordination of orders from entry through shipment and building customer relationships. Ideal candidates will have strong communication skills and 2+ years in customer service or order support.

Familiarity with ERP and CRM systems is essential, as well as a customer-focused mindset. Join Ingersoll Rand to help enhance productivity and efficiency in a dynamic environment.

Qualifications

• 2+ years of experience in a customer-facing role.
• 1+ year of experience using ERP, CRM, or similar systems.
• 1+ year of experience using Microsoft Office products.

Responsibilities

• Act as a key liaison between Channel Partners and operations.
• Manage customer orders from placement to invoicing.
• Provide high-quality service through efficient use of Oracle/CRM.

Skills

Customer Focus

Ownership & Follow-Through

Organization & Prioritization

Attention to Detail

Resourceful Problem Solving

Team Collaboration

Education

High school diploma or GED

Associate’s or bachelor’s degree

Tools

ERP Systems

CRM Systems

Microsoft Office

Oracle

SAP

Salesforce

Job description

BH Job ID: 4539

SF Job Req ID: 19082

Equal Opportunity Employment

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title

Order Management Specialist

Location

Campbellsville, KY

About Us

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission‑critical flow creation and life science technologies—from compressors to precision handling of liquids, gasses, and powers—to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end‑markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview

If you enjoy keeping things moving, solving problems, and being the person others can count on, this role may be a great fit. As an Order Management Specialist, you will coordinate orders from entry through shipment, partner with internal teams, and keep customers informed. This position welcomes early‑career professionals or individuals with a few years of experience in customer service, order support, operations, or a related business environment.

Responsibilities

• Customer, Channel Partner & Distributor Support
  • Act as key liaison between assigned Channel Partners and operations to ensure timely delivery of goods.
  • Develop and cultivate effective relationships with key accounts/distribution partners.
  • Manage customer expectations by clearly communicating commitments, including delivery dates and problem resolution, while keeping customers informed of order status, issues, and updates.
  • Execute daily tasks and customer responses with a sense of ownership and urgency.
  • Provide support and training to distributors on order entry application.
• Order Management & Fulfillment
  • Manage customer orders from placement to invoicing through multiple channels—phone, fax, EDI, e‑mail, and websites—to ensure 100% customer satisfaction.
  • Manage sales order bookings/backlog in relation to dates, holds, quotes, and P.O. errors.
  • Coordinate cancellation requests with supplier/customer to avoid discrepancies or excess inventory.
• Systems, Tools & Process Execution
  • Provide high‑quality service through efficient use of all Oracle/CRM functionalities related to order fulfillment and customer activity.
  • Identify improvements by using IR Lean tools and methodology through MDI, 9‑steps, and RIEs.
• Cross‑Functional Leadership
  • Demonstrated ability to lead cross‑functional projects and people without direct authority.

Requirements

• High school diploma or GED
• 2+ years of experience in a customer‑facing role that involves responsiveness, follow‑through, and strong communication skills.
• 1+ year of experience regularly using an ERP, CRM system or similar system as part of daily work responsibilities.
• 1+ year of experience using Microsoft Office products as a regular part of daily work responsibilities.

Core Competencies

• Customer Focus – Strong service mindset with ability to communicate clearly, build trust, manage expectations, and support a positive customer experience.
• Ownership & Follow‑Through – Takes responsibility for daily tasks, customer responses, and order issues with urgency, accountability, and reliable follow‑up.
• Organization & Prioritization – Manages multiple orders, requests, deadlines, and customer needs while keeping details accurate and work moving.
• Attention to Detail – Maintains accuracy when working with order entry, purchase orders, dates, holds, quotes, account details, and system transactions.
• Resourceful Problem Solving – Uses available tools, notes, systems, documentation, and team resources to resolve issues effectively.
• Team Collaboration – Works well with operations, sales, finance, suppliers, distributors, and internal partners to support order flow and customer commitments.

Preferences

• Education & Experience – Associate’s or bachelor’s degree; however, relevant experience, customer focus, communication skills, and ability to learn are more important. Prior experience in order management, order fulfillment, distribution support, or a related business support environment preferred.
• Systems & Tools – Experience with Oracle, SAP, Salesforce, or similar platforms is especially valued.
• Order & Account Support – Experience supporting order entry, order fulfillment, shipment coordination, invoicing, backlog management, customer account activity, purchase orders, holds, quotes, pricing, payment terms, or order discrepancies.
• Customer, Distributor & Channel Support – Experience supporting customers, distributors, channel partners, key accounts, or customer‑facing operations.
• Finance Exposure – Background in a coordinator role as accounts receivable, accounts payable, billing, invoicing, or finance‑related support work is a plus.

Travel & Work Arrangements

• This role is based on site in Campbellsville, KY in a manufacturing facility.
• The office space is located on the second floor and is accessible by stairs; the building does not currently have elevator access.

Benefits

At Ingersoll Rand, we embrace a culture of personal ownership—taking responsibility for our company, our communities, and our environment. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health‑care options such as medical and prescription plans, dental and vision coverage, wellness programs, life insurance, a robust 401(k) plan, paid time off, and an employee stock grant.