Order Management Specialist

Ingersoll Rand; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

401(k) plan

Paid time off

Employee stock grant

Job summary

Ingersoll Rand is seeking an Order Management Specialist in Charlotte, NC. This onsite role focuses on managing customer orders from entry through fulfillment while coordinating with customers, manufacturing sites, and operations.

Ideal candidates are organized, customer-focused problem solvers with experience using ERP/CRM systems, able to balance multiple priorities and communicate effectively with internal teams.

Qualifications

• High School Diploma required.
• 2+ years in a customer-facing role.

Responsibilities

• Liaise between channel partners and operations to ensure on-time delivery.
• Handle daily tasks and customer responses with ownership and urgency.
• Communicate order status and resolve issues to keep priorities moving.
• Develop relationships with key accounts and distribution partners.
• Manage orders from placement to invoicing through multiple channels.
• Utilize Oracle/CRM tools for order fulfillment and customer activity.
• Assist distributors on order entry and training as needed.

Skills

Customer service

Communication

Problem solving

Teamwork

Organizational skills

Education

High School Diploma

Tools

ERP

Salesforce

MS Office

Job description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title

Order Management Specialist

Location

Charlotte, NC

About Us

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies – from compressors to precision handling of liquids, gasses, and powers – to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview

If you’re someone who enjoys keeping things moving, solving problems, and being the person customers and teammates can count on, this early-career role could be a great next step. You will build valuable experience in global order management by managing customer orders from entry through fulfillment and coordinating with customers, manufacturing sites, operations, and internal teams. In this fast-paced, high-volume environment, you will help resolve issues, communicate order status, and keep priorities moving forward.

The ideal candidate is an organized, customer-focused problem solver with initiative, resilience, and experience using an ERP or similar business system. You can manage competing priorities, remain professional during challenging conversations, and work both independently and collaboratively to find solutions. This is an excellent opportunity to take ownership of customer relationships, learn how a global business operates, and build a strong foundation for long-term career growth within an organization that values continuous learning and development.

Responsibilities

• Act as key liaison between assigned Channel Partners and operations to ensure timely delivery of goods.
• Execute daily tasks and customer responses with a sense of ownership and urgency.
• Manage customer expectations by clearly communicating our commitments (i.e. delivery dates or problem resolution), and keeping customers informed of status of orders, issues, etc.
• Develop and cultivate effective relationships with key accounts/distribution partners.
• Manage customer orders from placement to invoicing through multiple channels, including phone, fax, EDI, E-Mail, and websites to ensure 100% customer satisfaction.
• Manage Sales Order bookings / backlog in relation to dates / holds / quotes and P.O. errors.
• Provide high-quality service through efficient use of all Oracle/CRM functionalities related to order fulfillment and relative to customer activity.
• Coordinate cancellation requests with supplier/customer in order to avoid any discrepancy / excess in inventory.
• Provide support and training to distributors on order entry application.
• Demonstrated ability to lead cross-functional projects and people without direct authority.
• Identify improvements by using IR Lean tools and methodology through MDI, 9-steps, RIEs.
• Adhere to all policies and procedures of Ingersoll Rand.

Requirements

• High School Diploma
• 2+ years' experience in customer facing role required.
• Previous exposure to the Service Industry.

Core Competencies

• Self-motivated, assertive individual, and teamwork oriented.
• Demonstrates the ability to identify the most important elements that influence a problem and the ability to work through a series of operations to determine a logical solution.
• Uses rigorous logic and methods to solve difficult problems with effective solutions. Probes all fruitful sources for answers and doesn't stop at the first answers.
• Questions accepted practices, develops creative approaches, mitigates resistance to change and encourages others to do the same to promote progress through change. Previous experience conducting training is an advantage.
• Cultivates strong, mutually beneficial customer relationships and works to earn the trust of the customer by ensuring that the company delivers value and acquires customer-driven insights to effectively address issues, needs and opportunities.
• Demonstrated ability to build strategic relationships within various levels of customer’s organization.
• Understands and communicates technical information. Writes and speaks clearly and succinctly in a variety of communication settings and styles.
• Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
• Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.

Preferences

• Experience in or exposure to bookkeeping or other financial processes is preferred.
• Understanding of operations and the supply demand flow is beneficial.
• Proficient in MS Office applications and experience with ERP.
• Experience in Salesforce preferred.

Travel & Work Arrangements/Requirements

• Fully site based, 100% onsite, Charlotte, NC

What We Offer

At Ingersoll Rand, we embrace a culture of personal ownership - taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com. Open Approved