Order Fulfillment Coordinator

BioLab Holdings; Mesa (AZ); On-site; USD 38,000 - 56,000; Full time

Job summary

BioLab Holdings, Inc. seeks an Order Fulfillment Coordinator to ensure seamless execution of customer orders. This multifaceted role focuses on stellar customer service, meticulous order processing, and efficient coordination with sales, inventory, and shipping teams.

Responsibilities include coordinating orders, maintaining inventory, entering orders, picking and packing, and communicating status updates. The position emphasizes accuracy, multi-tasking, and professionalism to uphold timely

Qualifications

• High school diploma or GED is required.
• Experience in order processing, inventory management, or related field.
• Strong organizational, communication, and multitasking abilities.

Responsibilities

• Coordinate orders and provide customer service to stakeholders to ensure timely processing.
• Inventory management: maintain finished goods inventory to fulfill orders promptly.
• Order entry and processing: input sales orders into software from entry to fulfillment.
• Order picking and packaging: assemble, pack, and prepare orders for shipping, including FedEx drop-offs for late orders.
• Communication hub: provide timely updates on order status and delivery schedules.
• Issue resolution: troubleshoot shipping and inventory problems efficiently.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Customer service

Education

High school diploma or GED

Tools

Order management software

Shipping software

Job description

BioLab Holdings, Inc. and its affiliates companies ("the Company") is a biotechnology company committed to raising the standard of caring by developing, manufacturing, and commercializing breakthrough products with patient care in mind. At the heart of our work is a mission to optimize the standard of wound care through innovations grounded in science, compassion, and collaboration. We support healthcare distributors, providers, and patients worldwide who share our same initiatives to deliver clinical performance and real-world impact.

Position Summary

As an Order Fulfillment Coordinator, you play a pivotal role in ensuring the seamless execution of customer orders. This multifaceted position encompasses various critical responsibilities aimed at enhancing the customer experience and optimizing the order processing workflow. Your dedication to providing exceptional customer service, meticulous attention to detail, adept multi-tasking abilities, sense of urgency and unwavering professionalism are paramount to the success of this role.

Essential Functions

• Order Coordination and Customer Service: You will receive and review orders from the sales team and proactively communicate with all relevant stakeholders to ensure accurate and timely order processing. As a central point of contact, you will provide exceptional customer service by addressing inquiries, resolving issues, and keeping stakeholders informed about their orders.
• Inventory Management: You will maintain and manage finished goods inventory, ensuring adequate stock levels to fulfill customer orders promptly. Your attention to detail is critical to maintaining accurate records and fulfilling orders promptly.
• Order Entry and Processing: Accurate input of sales orders into specialized software is essential. You will manage the order lifecycle from entry to fulfillment, ensuring precision and efficiency.
• Order Picking and Packaging: Your role includes executing order picking and packaging operations with meticulous attention to detail, ensuring that orders are accurately assembled, securely packed, and prepared for shipping. Additionally, you will take responsibility for timely drop-offs of last-minute orders to FedEx drop-off locations when orders are completed after the scheduled FedEx pickup.
• Communication Hub: A core responsibility is to act as a central point of contact for the sales team, providing timely updates on order status, delivery schedules, and addressing any potential delays.
• Issue Resolution: Your adept problem-solving abilities will be essential for troubleshooting and efficiently resolving shipping and inventory-related issues. Your professionalism in handling challenges is key to maintaining the efficiency and integrity of the order fulfillment process.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned.

Minimum Qualifications

Education

High school diploma or G.E.D. required

Experience

Proven experience in order processing, inventory management, or a related field.

Certifications

None required

Knowledge, Skills, and Abilities

• Strong organizational skills and meticulous attention to detail to maintain accurate records and fulfill orders promptly.
• Effective communication skills for liaising with sales teams, customers, and addressing issues.
• Proficiency in using order management and shipping software.
• Exceptional multi-tasking abilities to manage various responsibilities simultaneously.
• Commitment to maintaining high levels of customer satisfaction and professionalism in all interactions.

Physical Requirements

• Ability to remain stationary and operate a computer and other office equipment for extended periods of time.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Ability to frequently move throughout office, warehouse, and shipping areas to coordinate order fulfillment activities.
• Ability to regularly handle, inspect, organize, package, and prepare products and shipping materials for distribution.
• Ability to frequently reach, grasp, bend, stoop, kneel, and lift items associated with order picking and packaging activities.
• Ability to occasionally lift and carry packages, products, and shipping materials weighing up to 25 pounds without assistance and up to 50 pounds with assistance.
• Ability to maintain visual acuity to accurately review orders, inventory records, shipping documents, labels, and computer screens.
• Ability to operate standard office equipment and shipping-related tools and equipment safely and effectively.
• Ability to occasionally travel locally to deliver time-sensitive shipments to carrier drop-off locations or other business-related destinations.

Employees in this role are exposed to a variety of hazards across environmental, activity-related, and ergonomic categories. Environmental hazards include spill potential, housekeeping issues, chemical exposure, contagious diseases, and the risk of slips, trips, and falls. Activity-related hazards involve burn or heat sources, electrical cords and tools, and energized equipment. Ergonomic hazards include lifting, awkward postures, repetitive motion, and prolonged periods of standing or sitting. Specific job functions increase these risks: sitting at a workstation for long periods can lead to back, shoulder, hand, and arm injuries, as well as eye strain; standing for extended periods may result in strains, sprains, and leg or knee injuries; walking throughout the building introduces the risk of slips, trips, falls, and strain injuries. Tasks such as cleaning up spills, packaging sample shipments, and handling materials can expose employees to bloodborne pathogens, cuts, punctures, and strain injuries. Additionally, improper use of tools or failure to maintain clear walkways increases the likelihood of slips, trips, and falls. Overall, employees must follow proper safety protocols, use ergonomic practices, and wear appropriate personal protective equipment to minimize these risks and maintain a safe working environment.

Travel Requirements

None

What we offer:

Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success.

Employment Statement

The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions or participate in the application process. Applicants needing accommodation should contact Human Resources.

Applicants must be legally authorized to work in the United States at the time of hire. The Company participates in employment eligibility verification as required by law.

The salary range for this position represents the anticipated compensation at the time of posting and may vary based on experience, qualifications, and geographic location where applicable.

Employment with the Company is at-will, meaning that either the employee or the Company may terminate employment at any time, with or without cause or notice, subject to applicable law.