Order Entry Specialist

Flexaust Inc.; Warsaw, Northern (IN, KY); Hybrid; USD 30,000 - 38,000; Full time

Job summary

Flexaust Inc. is seeking a detail-oriented Order Entry Specialist to enter and process customer orders via online portals. The role requires accuracy in reviewing pricing and product details, matching confirmations, and updating open orders.

The ideal candidate has strong data entry skills, basic math ability, and solid written communication. Experience with order entry and administrative tasks is a plus, with opportunities to assist across the team as needed.

Qualifications

• Strong attention to detail and accuracy.
• Basic math and data entry skills.
• Comfortable working in computer systems and order portals.
• Organized and able to manage multiple tasks.
• Reliable with consistent attendance.
• Solid written communication skills.
• Previous order entry or administrative experience is a plus.

Responsibilities

• Enter and process customer orders received through online portals.
• Review orders for accuracy, including pricing and product details.
• Match confirmations to original orders to ensure accuracy.
• Process changes, quotes, return authorizations, and cost requests.
• Maintain and update open order files.
• Monitor order progress and shipment timing.
• Assist with expediting or tracking orders when needed.
• Follow up on quotes and sample orders.
• Support the team with additional tasks as needed.

Skills

Attention to detail

Data entry

Basic math

Computer systems

Multitasking

Reliability

Written communication

Order entry experience

Tools

Order portals

Job description

• Enter and process customer orders received through online portals
• Review orders for accuracy, including pricing and product details
• Match confirmations to original orders to ensure accuracy
• Process changes, quotes, return authorizations, and cost requests
• Maintain and update open order files
• Monitor order progress and shipment timing
• Assist with expediting or tracking orders when needed
• Follow up on quotes and sample orders
• Support the team with additional tasks as needed

Requirements

• Strong attention to detail and accuracy
• Basic math and data entry skills
• Comfortable working in computer systems and order portals
• Organized and able to manage multiple tasks
• Reliable with consistent attendance
• Solid written communication skills
• Previous order entry or administrative experience is a plus