ORD Airport- Timekeeper

Tampa International Airport; Chicago (IL); Hybrid; USD 25,000 - 34,000; Full time

Job summary

Menzies Aviation in Chicago, IL is seeking a Timekeeper to maintain an accurate record of hours worked for payroll purposes. You will serve as a liaison between employees and payroll coordinators to ensure timely pay distributions and compliance with established procedures.

The role requires attention to detail, proficiency with Microsoft Office, and the ability to multi-task in a fast-paced environment, including weekends and holidays when needed.

Qualifications

• Must be at least 18 years old with high school diploma or equivalent.
• Proficient in Microsoft Office programs.
• Able to multi-task and work independently.
• Able to speak, read and write English with good communication and organizational skills.
• Must be available to work variable shifts including weekends and holidays.

Responsibilities

• Maintain an accurate track of hours worked for payroll purposes.
• Clear PTO balances and manage attendance exceptions and absences.
• Update shift times and coverage to reduce missed punches.
• Monitor attendance, lateness, and Miss Punch forms with required signatures.
• Ensure daily OT reports are completed and coordinate discrepancies with payroll.
• Coordinate payroll documentation and rosters with Payroll on a weekly cadence.

Skills

Microsoft Office

Communication

Organizational skills

English proficiency

Multi-tasking

Education

High School or better

Driver's License

Job description

Chicago O'Hare, IL | ORD
Chicago, IL 60666, USA

Description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Shift: Monday-Friday 9am-5pm, with weekends as needed for operational needs

Role Purpose

This role is responsible for Maintaining an accurate track of hours worked for payroll purposes. A Timekeeper can be represented as an acting liaison between employees and payroll coordinators to ensure the smooth process of pay distribution and ensuring all work is performed safely and is supported by established procedures and protocols.

What you will be doing

• Clearing Personal Time Off (PTO) based on available balances, all excused (i.e. FMLA, LOA) and unexcused absences, and all meal break exceptions. These exceptions must be cleared before the overtime (OT) report is generated for the management team. OT exceptions will be completed after the management team has submitted their OT report.
• Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage.
• Keep track of attendance records, monitor lateness/absence/manual miss punches, etc. Ensuring Miss Punch Forms (MPF) are completed when required and filled out completely including signatures from both the employee and the Duty Manager.
• Ensure Daily OT report is received, completed and signed by manager and report to the Planning Manager any unauthorized time discrepancies.
• Send package to Payroll dept. 4/ signed payroll reports and send a package of MPFs, Absence Request Forms (ARF), and Payroll Discrepancies to Payroll. Coordinate with the payroll dept. for any missing forms (not received or received after PT had been run), Pay discrepancies and roster changes.
• Coordinate with the payroll dept. on Mondays to ensure PT & reports can be run once exceptions have been cleared.

Would you like to see more detail on the accountabilities of the role? Please see the following job description for further information

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• Must be at least 18 years of age, with graduation from high school or evidence of equivalent educational proficiency with two years in an administrative capacity.
• Proficient in Microsoft Office programs
• Able to multi-task and work independently.
• Able to speak, read, and write in English, excellent communication and organizational skills, personable and professional demeanor.
• Must be available and flexible to work variable shifts including weekends and holidays.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Qualifications

Behaviors

Required

Functional Expert

Considered a thought leader on a subject

Enthusiastic

Shows intense and eager enjoyment and interest

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Self-Starter: Inspired to perform without outside help

Work-Life Balance

Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

Goal Completion

Goal Completion: Inspired to perform well by the completion of tasks

Ability to Make an Impact

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Job Security

Job Security: Inspired to perform well by the knowledge that your job is safe

Education

Required

High School or better.

Licenses & Certifications

Required

DRIVERS LICENSE

EMPLOYEE BADGE

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.