Orbach Collection Maintenance & Student Project Coordinator

University of California, Riverside; California (MO); On-site; USD 63,000 - 92,000; Full time

Benefits offered by this job

Employee benefits

Job summary

University of California, Riverside seeks a Collection Maintenance Supervisor to manage daily collection maintenance activities, supervise student assistants, and support special projects. The incumbent may work at the Orbach Science Library with assignments at the Rivera Library as needed, Monday to Friday 8:00 AM–5:00 PM, with flexible backup hours.

Requirements include a Bachelor's degree or equivalent and experience with library systems, public service, and item-record management.

Qualifications

• Experience in a computer-reliant work environment and the ability to learn specialized software.
• Demonstrated experience using an integrated library management system such as Ex Libris or similar.
• Experience working with the public in a related service oriented environment.
• Experience creating and updating item records in an ILS.
• Demonstrated experience using spreadsheet, word processing, and database programs.
• Previous academic library experience or similar.
• Demonstrated skill in organizing, monitoring, and setting priorities for a heavy workload with multiple tasks and competing deadlines.

Responsibilities

• Perform collection maintenance duties and coordinate student assistants to maintain efficient workflow.
• Assist in hiring, training, scheduling, and evaluating student assistants.
• Direct student assistants in processing and filing according to established procedures.
• Support long-term projects within the Collection Maintenance unit and work across Orbach Science Library and Rivera Library as needed.

Skills

Ex Libris

Public service

ILS records

Spreadsheets

Academic library

Training staff

Education

Bachelor's degree or equivalent

Tools

Ex Libris ILS

Microsoft Excel

Job description

Position Information

Under the general supervision of the Head of Collection Maintenance, the incumbent in this position is responsible for searching for materials patrons or library staff members are unable to locate, advising them of search results and referring them to other library departments when appropriate; performs work independently and uses paraprofessional and advanced operational and technical skills involving a general knowledge of library practices and procedures. Assists in hiring, training, scheduling and evaluating student assistants. Assists in directing student assistants in maintaining an efficient workflow for the Collection Maintenance unit. Assists with special projects as needed. The incumbent's primary responsibilities and tasks will be at the Orbach Science Library, but will be assigned hours in Collection Maintenance at the Rivera Library as needed. Must be able to work Monday through Friday 8am to 5pm. Must be able to work flexible hours for staffing in backup situations (days, evenings, weekends and holidays). Hours may vary from quarter to quarter. The full salary range for the position is $62,535.60 - $92,394.00 annually. However, the expected pay scale is up to $84,522.24 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. The second interview will include a brief filing exercise. Candidates will be provided with sample materials and asked to demonstrate their ability to organize and file documents according to established filing procedures.

Requirements

Educational Requirements

Degree

Bachelor's degree or equivalent.

Requirement

Preferred

Experience Requirements

Experience

Experience in a computer-reliant work environment and the ability to learn specialized software.

Requirement

Demonstrated experience using an integrated library management system such as Ex Libris or similar.

Requirement

Experience working with the public in a related service oriented environment.

Requirement

Experience creating and updating item records in an ILS.

Requirement

Demonstrated experience using spreadsheet, word processing, and database programs.

Requirement

Previous academic library experience or similar.

Requirement

Demonstrated skill in organizing, monitoring, and setting priorities for a heavy workload with multiple tasks and competing deadlines.

Minimum Requirements

• Ability to understand, follow and execute detailed instructions with limited on-going supervision.
• Excellent verbal and written communication skills sufficient to communicate effectively in person, via email, over the telephone.
• Ability to use judgment in applying appropriate guidelines to specific tasks and to make decisions.
• Skill in using tact and diplomacy in dealing with a wide variety of people and ability to remain calm under pressure.
• Skill to train, guide, direct and review work of student assistants.
• Math skills sufficient to accurately gather and compile statistics.
• Typing skills sufficient to enter data accurately.
• Skill to delegate work.
• Communication and interpersonal skills sufficient to work cooperatively with library staff, student assistants, and patrons with diverse backgrounds.

Preferred Qualifications

• Knowledge of the Library of Congress Classification system.
• Knowledge of the Superintendent of Documents (SuDocs) classification system.
• Demonstrated ability to export data.
• Knowledge of stacks maintenance procedures and practices.
• Demonstrated success working in a collaborative, team-based work environment.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

Department Custom Scope

Under the general supervision of the Collection Maintenance Supervisor, the incumbent in this position is responsible for performing collection maintenance duties, as well as training and coordinating student assistants to maintain an efficient workflow for all aspects of the Collection Maintenance unit, primarily in the Orbach Library. The incumbent also performs basic to mid-level repairs on damaged books, directs student assistants in processing and treating newly cataloged items, and oversees the progress of various long-term projects. Performing specialized duties, the incumbent frequently utilizes paraprofessional, operational, and technical skills, including a general knowledge of library practices and procedures. Responsibilities include assisting with hiring, training, scheduling, and evaluating student assistants, as well as supporting special projects. While the incumbent’s primary duties are located at the Orbach Science Library, assignments may include hours in Collection Maintenance at the Rivera Library as needed. The position requires availability Monday through Friday, 8:00 AM to 5:00 PM, with flexibility for backup staffing as required.