OR Surgical Scheduler: Fast-Paced, High-Impact Planning

Oncology Voice Network LLC; Austin, Northern (TX, KY); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Ascension in Austin, TX, seeks a Surgical Scheduler for the Operating Room. You will coordinate the master OR schedule, translate intricate physician orders into accurate entries, and realign schedules for high-acuity cases while collaborating with surgeons, anesthesia, and nursing staff.

The role emphasizes accuracy under pressure, exceptional customer service, and domain knowledge of OR workflows. 2+ years of scheduling experience is preferred; education may be substituted by relevant

Qualifications

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
• Surgical Scheduling & Clinical Terminology Expertise: Proven experience in medical/surgical scheduling with a strong, fluent understanding of surgical procedures, medical terminology, and OR workflows.
• High-Acuity Medical Order Interpretation: Demonstrated ability to accurately decipher, interpret, and process complex physician surgical orders and procedural documentation.
• Elite Multi-Tasking & High-Stress Resilience: Exceptional ability to prioritize fluid workloads, problem-solve independently, and maintain absolute accuracy under pressure in a fast-paced environment.
• Outstanding Customer Service & Communication: Superior verbal and written communication skills with a professional demeanor when managing high-stakes calls with surgical teams and clinic staff.
• Procedural Scheduling Background: 2+ years of direct surgical scheduling experience within an Operating Room (OR), acute hospital setting, or Level I Trauma Center (strongly preferred).

Responsibilities

• Execute High-Volume Surgical Scheduling: Coordinate, book, and manage the master operating room surgical schedule, ensuring optimal OR block utilization and procedural alignment.
• Master Complex Surgical Order Interpretation: Review, verify, and translate intricate physician surgical orders, procedure codes, and specialized pediatric medical terminology into accurate EHR schedule entries.
• Navigate High-Acuity Schedule Realignment: Rapidly adapt to dynamic, fast-moving Level I Trauma and emergency add-ons, urgent procedure requests, cancellations, and real-time OR schedule restructuring without losing momentum on future cases.
• Drive Cross-Functional Surgical Communication: Actively collaborate with surgeon offices, surgical leadership, anesthesia teams, and nursing staff to resolve missing case details, conflicting block times, or clinical discrepancies.
• Maintain Meticulous Audit & Case Integrity: Audit all incoming surgical case requests for completeness, ensuring accurate patient demographics, procedure details, special equipment needs, and required documentation before finalized entry.
• Manage High-Pressure Workflows: Balance competing operational priorities, urgent phone queues, and continuous schedule modifications with speed, poise, and high precision.

Skills

Surgical scheduling

Clinical terminology

Multi-tasking

Customer service

Education

High school diploma or equivalent

Job description

Ascension in Austin, TX, seeks a Surgical Scheduler for the Operating Room. You will coordinate the master OR schedule, translate intricate physician orders into accurate entries, and realign schedules for high-acuity cases while collaborating with surgeons, anesthesia, and nursing staff.

The role emphasizes accuracy under pressure, exceptional customer service, and domain knowledge of OR workflows. 2+ years of scheduling experience is preferred; education may be substituted by relevant