OR Scheduling Specialist: Pre-Admission & Coordination

WVU Medicine; Berkeley (CA); On-site; USD 30,000 - 42,000; Part time

Job summary

WVU Medicine in Morgantown, WV is seeking an OR Scheduler to manage detailed surgeon calendars and coordinate pre-surgery testing. The role emphasizes accurate scheduling to optimize operating room utilization and seamless communication with patients and clinical staff.

The position requires a high school diploma, familiarity with medical terminology, and ability to work in a fast-paced environment. Prior scheduling experience in a medical office is preferred; non-exempt, part-time schedule with

Qualifications

• High school diploma or equivalent.
• State criminal background check and Federal (if applicable).
• One year medical office experience with scheduling responsibilities (preferred).

Responsibilities

• Establishes and monitors detailed calendar of each surgeon and schedules all cases to optimize OR time.
• Fill gaps when procedures are canceled by rescheduling/adjusting patient appointments.
• Assist in scheduling urgent and emergent surgeries.
• Coordinate and schedule pre-surgery testing as required.
• Maintain up-to-date EPIC test queues and gather ancillary testing forms.
• Communicate surgery details to patients and families with instructions and appointment cards.
• Call patients for reminders and answer scheduling questions.
• Confirm patient procedures with Clinical staff.
• Maintain inventory of patient instructions and educational materials.
• Coordinate patient care with clinics, pre-admission testing, and staff.
• Arrange pre-certification with third party payers as needed.

Skills

Communication skills

Medical terminology

EPIC system

Education

High school diploma

Tools

EPIC system

Job description

WVU Medicine in Morgantown, WV is seeking an OR Scheduler to manage detailed surgeon calendars and coordinate pre-surgery testing. The role emphasizes accurate scheduling to optimize operating room utilization and seamless communication with patients and clinical staff.

The position requires a high school diploma, familiarity with medical terminology, and ability to work in a fast-paced environment. Prior scheduling experience in a medical office is preferred; non-exempt, part-time schedule with