OR Scheduling Specialist

WVU Medicine Golisano Children's; Morgantown (WV); On-site; USD 32,000 - 48,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking a detailed scheduler to manage surgical calendars and coordinate pre-admission testing for the department. The role involves maintaining OR efficiency, coordinating testing, and communicating with patients and families.

Typical duties include arranging testing, updating EPIC queues, and assisting in urgent or emergent surgeries, with a Monday-Friday schedule and 40 hours per week. Requires high school diploma and background checks.

Qualifications

• High school graduate or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

Responsibilities

• Establishes and monitors detailed calendar of each surgeon and uses this information with OR schedule to schedule all cases.
• Assist in scheduling urgent and emergent surgeries.
• Coordinates and schedules testing needed prior to surgery.
• Keeps up to date queue from tests ordered in EPIC by Physicians.
• Communicates information regarding impending surgery to patients and families.
• Calls patients with appointment reminders.
• Confirms patient procedures within the Suite for Clinical staff.
• Maintains inventory of patient instructions and educational materials related to ancillary testing.
• Coordinates patient care with various clinics, pre-admission testing, and staff.
• Obtains phone consent and coordinates care for DHHR patients.
• Arranges for pre-certification with third party payers as may be required by the department.
• Completes any missing information; provides Referring Clinical Staff with request forms.

Skills

Medical terminology

Communication skills

Scheduling

EPIC

Education

High school diploma or equivalent

Tools

EPIC

Job description

WVUH West Virginia University Hospitals is seeking a detailed scheduler to manage surgical calendars and coordinate pre-admission testing for the department. The role involves maintaining OR efficiency, coordinating testing, and communicating with patients and families.

Typical duties include arranging testing, updating EPIC queues, and assisting in urgent or emergent surgeries, with a Monday-Friday schedule and 40 hours per week. Requires high school diploma and background checks.