Healthcare Scheduling Maestro (Centralized)

WVU Medicine; Morgantown (WV); On-site; USD 32,000 - 46,000; Full time

Job summary

The Centralized Scheduling Specialist at WVUH West Virginia University Hospitals coordinates provider scheduling within the EMR and communicates with the Coordinator of Patient Access and Registration Specialists. Based in Morgantown, WV, this full-time role ensures timely changes and efficient patient flow.

In a high-volume academic setting, the specialist maintains up-to-date scheduling data, contacts patients for rescheduling, and ensures alignment with departmental protocols while supporting

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Two years of experience in a health care setting, high-volume academic environment preferred.
• Experience with scheduling in an EMR environment and strong communication skills.

Responsibilities

• Build and modify templates for newly hired providers.
• Update provider daily schedules based on written policy and requests.
• Reschedule patient appointments due to schedule changes.
• Notify staff of scheduling changes and coordinate bumped appointments.
• Enter and maintain scheduling data for each provider in the database.
• Ensure schedules are reviewed, verified, and aligned with department policies.

Skills

EMR navigation

Provider scheduling

Communication

Education

High school diploma or equivalent

Bachelor’s degree in Business or Health Care Administration or related field

Tools

EMR software

Job description

The Centralized Scheduling Specialist at WVUH West Virginia University Hospitals coordinates provider scheduling within the EMR and communicates with the Coordinator of Patient Access and Registration Specialists. Based in Morgantown, WV, this full-time role ensures timely changes and efficient patient flow.

In a high-volume academic setting, the specialist maintains up-to-date scheduling data, contacts patients for rescheduling, and ensures alignment with departmental protocols while supporting