OR Materials Specialist

Brigham and Women's Hospital; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holidays

Retirement savings program

Employee discounts and wellness

Career growth opportunities

Job summary

The Brigham and Women's Hospital, Inc. is seeking an Inventory Coordinator to maintain inventory records and support efficient management of supplies and materials.

The role monitors stock levels, processes orders, and assists departmental operations with customer service and administrative tasks. Ideal candidates are organized, detail-oriented, and capable of resolving discrepancies in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of directly related experience preferred.
• Successful candidates are organized, dependable, and customer-focused with strong attention to detail.

Responsibilities

• Monitor inventory levels and maintain appropriate stock quantities.
• Process purchasing orders and track deliveries to ensure timely replenishment of supplies.
• Investigate and resolve ordering, receiving, and inventory-related issues.
• Record purchases, maintain inventory databases, and perform regular inventory audits.
• Conduct physical inventory counts and reconcile stock levels with system records.
• Receive, unpack, organize, and distribute incoming shipments.
• Restock inventory and maintain organized, labeled storage areas.
• Process and/or approve invoices for payment.
• Coordinate and document product returns as needed.
• Perform routine administrative duties, including data entry, answering phones, and assisting internal customers.
• Serve as a cashier and process cash-related transactions when required.
• Provide guidance and training to staff, students, interns, volunteers, or other team members.

Skills

Organized

Detail-oriented

Customer-focused

Problem-solving

Inventory systems

Collaboration

Education

High School Diploma or Equivalent

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Join Mass General Brigham and Help Keep Operations Running Smoothly. At Mass General Brigham, every role contributes to our mission of enhancing patient care, advancing research, and supporting our communities. As an Inventory Coordinator, you'll play a critical role in ensuring departments have the supplies and materials they need to operate efficiently. This is an excellent opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced environment where their contributions make a meaningful impact.

Why Join Mass General Brigham?

We offer a comprehensive benefits package designed to support your personal and professional well-being, including:

• Medical, dental, and vision insurance
• Generous paid time off and holidays
• Retirement savings programs
• Employee discounts and wellness resources
• Opportunities for career growth within one of the nation's leading healthcare systems

Position Summary

The Inventory Coordinator maintains inventory records and supports the efficient management of supplies and materials. This role monitors inventory levels, processes orders, investigates discrepancies, and helps ensure materials are available when needed. The position also provides customer service and administrative support to departmental operations.

Key Responsibilities

• Monitor inventory levels and maintain appropriate stock quantities.
• Process purchasing orders and track deliveries to ensure timely replenishment of supplies.
• Investigate and resolve ordering, receiving, and inventory-related issues.
• Record purchases, maintain inventory databases, and perform regular inventory audits.
• Conduct physical inventory counts and reconcile stock levels with system records.
• Receive, unpack, organize, and distribute incoming shipments.
• Restock inventory and maintain organized, accurately labeled storage areas.
• Process and/or approve invoices for payment in accordance with established procedures.
• Coordinate and document product returns as needed.
• Perform routine administrative duties, including data entry, answering phones, and assisting internal customers.
• Serve as a cashier and process cash-related transactions when required.
• Provide guidance and training to staff, students, interns, volunteers, or other team members involved in inventory-related activities.
• Support departmental operations and special projects as assigned.

Qualifications

Education: High School Diploma or Equivalent required

Experience: 2-3 years of directly related experience required

Successful candidates are highly organized, dependable, and customer-focused with strong attention to detail. The ideal candidate enjoys problem-solving, working with inventory systems, and collaborating with colleagues to ensure operational excellence.

Physical Requirements

• Standing Constantly (67-100%)
• Walking Constantly (67-100%)
• Lifting Frequently (34-66%) 35lbs+ (w/assisted device)
• Carrying Frequently (34-66%) 35lbs+ (w/assisted device)
• Pushing Frequently (34-66%)
• Pulling Frequently (34-66%)
• Climbing Occasionally (3-33%)
• Balancing Constantly (67-100%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Occasionally (3-33%)
• Reaching Frequently (34-66%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

75 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.