OR Liaison & Instrumentation Coordinator

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

UT Southwestern Medical Center in Dallas is seeking an OR Liaison to coordinate daily activities between the Operating Room and Sterile Processing Department, ensuring efficient case flow and equipment readiness.

You will review schedules, resolve instrument needs, document issues, and collaborate with surgeons and perioperative staff to improve processes, while mentoring junior SPD team members and maintaining compliance with policies and standards.

Qualifications

• Knowledge of surgical instrumentation and sterile processing workflows.
• Ability to use tracking systems and safety reporting tools via computer and mobile devices.
• Competency in designated reprocessing modules to assist with instrument turnaround.
• Strong understanding of case cart assembly, par level management, and inventory control.

Responsibilities

• Coordinate the oversight of daily activities between the Operating Room (OR) and Sterile Processing Department (SPD) to facilitate efficient case flow.
• Review the daily surgery schedule and communicate additional instrument needs to SPD throughout the day to ensure availability and prevent delays.
• Document tray errors, case cart audits, and instrument issues in the appropriate tracking or safety reporting system using computer and mobile hand-held units; share findings with SPD leadership.
• Monitor case flow and proactively address emergent instrumentation needs, including coordinating instrument turnaround for high-demand or urgent cases.
• Develop strong working relationships with OR clinical leads, surgeons, and perioperative staff to promote collaboration and efficiency.
• Transport sterilized instrumentation and supplies to the OR as needed.
• Manage assigned POD or surgical service line to ensure all required instruments, supplies, and equipment are available for scheduled and emergent cases.
• Maintain par levels for assigned service line and oversee timely fulfillment of required items, including but not limited to peel packs, instrument trays, trauma carts, and specialty instrumentation.
• Support hospital preference card coordinators through regular reporting of related issues and opportunities for improvement.
• Mentor new OR Liaison team members and provide guidance to junior SPD staff to support growth and development
• Maintain competency in designated modules to assist with reprocessing needs as they arise
• Actively participate in scheduled meetings, in-services, and training sessions to stay informed on departmental updates, policy changes, and best practices; contribute feedback and share knowledge to support continuous improvement
• Ensure compliance with hospital policies, AORN standards, and regulatory requirements (e.g., JCAHO).
• Perform other duties as assigned.

Skills

Surgical instrumentation

Sterile processing

Tracking systems

Case cart assembly

Inventory control

AORN standards

JCAHO compliance

Mentoring

Decision making

Education

High School Diploma or GED

Job description

UT Southwestern Medical Center in Dallas is seeking an OR Liaison to coordinate daily activities between the Operating Room and Sterile Processing Department, ensuring efficient case flow and equipment readiness.

You will review schedules, resolve instrument needs, document issues, and collaborate with surgeons and perioperative staff to improve processes, while mentoring junior SPD team members and maintaining compliance with policies and standards.