Optometry Front Office & Patient Experience Specialist

eyecarecenter, OD, PA; Wilmington (NC); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Full Benefits Package - Medical,Vision

401k + Employer Matching

Paid Time Off (PTO) and Paid Holidays

Competitive Base Pay

Paid Maternity Leave

Employee Discounts

Job summary

EyeCare Partners is seeking a Front Office Specialist to be the first point of contact, setting the tone for a world class Total Patient Experience. You will perform essential administrative tasks to ensure smooth check-in/out for patients.

The role requires handling patient interactions, phones, payments, and coordination with clinical staff, with emphasis on HIPAA compliance and professional service.

Qualifications

• Previous medical office experience preferred; previous optometry and/or ophthalmology experience strongly preferred.
• Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience
• Favorable result on background check as required by state
• Must be able to provide proof of identity and right to work in the United States

Responsibilities

• Embrace and execute our Total Patient Experience to build relationships with all patients while delivering great service and support.
• Provide exceptional customer service during every patient encounter (in person or via phone).
• Display a professional attitude, greet patients promptly with a smile, and thank them when they leave.
• Answer phones (external and internal); assure prompt, courteous service at all times.
• Practice urgency at all times with consideration to the patient's time, as well as doctor's time and schedule.
• Double check insurance authorizations to ensure completion and build accurate flow sheets.
• Check out patients and collect correct payments according to procedures.
• Manage patient flow in the office and ensure communication to maximize efficiency and customer service.
• Complete daily reconciliations / close day / countdown cash drawer.
• Comply with all company policies and procedures, including HIPAA.
• General office duties and cleaning to be assigned by the manager

Skills

Customer service

Communication

Time management

Professionalism

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

EyeCare Partners is seeking a Front Office Specialist to be the first point of contact, setting the tone for a world class Total Patient Experience. You will perform essential administrative tasks to ensure smooth check-in/out for patients.

The role requires handling patient interactions, phones, payments, and coordination with clinical staff, with emphasis on HIPAA compliance and professional service.