OPS Office Assistant

University of Florida; Gainesville (FL); On-site; USD 14,000 - 19,000; Full time

Job summary

University of Florida in Gainesville is seeking a front desk receptionist to manage mail, greet visitors, and support documentation workflows. You will handle SharePoint records, support monthly reconciliations, and prepare PCard queries and vouchers.

The role requires strong communication, teamwork, and organization skills, with a 40-hour work week, Monday through Friday, at the SFFGS Millhopper campus.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication with diverse stakeholders.
• Ability to work independently and in a team environment.
• Attention to spelling, punctuation, and grammar.
• Ability to plan, organize and coordinate work assignments.

Responsibilities

• Prepare and upload digital documentation to SharePoint as permanent records.
• Assist with Monthly Financial Reconciliation processes.
• Front desk receptionist duties: answer phones, greet visitors, sign for deliveries, and mail management.
• Prepare PCard queries and vouchers.
• Other duties as assigned.

Skills

Clear communication

Independent work

Team collaboration

Planning and organizing

Attention to spelling, punctuation, or

Education

High school diploma or equivalent

Tools

Adobe

Excel

Job description

Prepare and upload digital documentation to Sharepoint (document management and storage system) as permanent record for future viewing.

Assist with Monthly Financial Reconciliation processes.

Front desk receptionist at Fisheries & Aquatic Sciences; answer phone and serve as first point of contact for visitors, sign for deliveries and email recipients, collect and distribute mail, maintain copy/mailroom, assign keys.

Prepare PCard query and voucher PCards.

Other duties as assigned.

Expected Salary:

12.00

Minimum Requirements:

High school diploma or equivalent.

Preferred Qualifications:

• Ability to communicate clearly and work effectively with administrators, faculty, staff, students, and visitors.

• Ability to work independently and in a team environment.

• Skills in Adobe and Excel.

• Ability to plan, organize and coordinate work assignments.

• Knowledge and ability to use correct spelling, punctuation, and grammar.

This position is located at the SFFGS Millhopper campus located at 7922 NW 71st Street in Gainesville Monday - Friday 8:00am - 4:30/5:00pm 40 hours/week

Health Assessment Required:

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