OPS Help Desk Formatting Assistant

University of Florida; Gainesville (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Excellent Benefits

On-site campus position

Job summary

University of Florida is seeking an entry-level OPS Help Desk Formatting Assistant on a full-time basis at the Gainesville campus. The role supports UFIT's Thesis and Dissertation formatting service and assists graduate students with formatting requirements.

Responsibilities include scheduling, responding to inquiries via phone/email, and ensuring accurate documentation and guidelines compliance with UF Graduate School standards.

Qualifications

• Must be at least 18 years of age.

Responsibilities

• Customer Service: Facilitate appointments with students to assist with their thesis/dissertation formatting.
• Provide customer support for the UFIT Help Desk.
• Confer with clients by telephone, email, in person, and video conferencing to respond to inquiries about services and formatting questions.
• Keep records of customer interactions and actions taken.
• Thesis & Dissertation formatting skills and attention to formatting guidelines.
• Learn formatting guidelines required by the UF Graduate School.
• Explain formatting guidelines clearly and provide step-by-step instructions to resolve issues.
• Interact with Word Processors and LaTeX Editors to aid students in formatting their thesis/dissertation.
• Troubleshoot MS Word/LaTeX document issues and other client IT concerns.

Education

Associate's degree

High school diploma

Tools

MS Word

LaTeX editor

Job description

OPS Help Desk Formatting Assistant

Job No: 541173

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Information Technology, Office/Administrative/Fiscal Support, Student Services

Department: 14200300 - IT-AT UF COMPUTING HELP DSK

Classification Title

OPS - Time Limited

Classification Minimum Requirements

Must be at least 18 years of age.

Associate's degree or high school diploma and two years of experience in the field. Coursework or vocational/technical training may substitute at an equivalent rate for the required experience but does not negate the minimum degree requirement.

Job Description

UF Information Technology (UFIT) is currently seeking an entry-level full-time OPS Help Desk Formatting Assistant to join Academic Technology, a unit within UFIT.

UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator.

The UFIT Help Desk is the central IT Help Desk for the University of Florida. We offer a wide range of services including account support, Thesis and Dissertation formatting support, and IT knowledge management.

The OPS Help Desk Formatting Assistant supports the UFIT Help Desk's Thesis and Dissertation formatting service, which works directly with graduate students to get their theses and dissertations ready for submission to the UF Graduate School.

Some key responsibilities and characteristics of this position are:

• Customer Service
• Facilitate appointments with students to assist with their thesis/dissertation formatting
• Provide customer support for the UFIT Help Desk
• Confer with clients by telephone, email, in person, and video conferencing to respond to inquiries, such as providing information about services and answering formatting questions
• Keep records of customer interactions, recording details of inquiries, complaints, or comments, and actions taken.
• Thesis & Dissertation Formatting Skills
• Ability to learn formatting guidelines required by the UF Graduate School
• Exercise attention to detail in evaluating documents for accurate alignment with the formatting requirements, proofreading to catch document formatting errors and inconsistencies
• Provide easy-to-understand feedback to students about formatting guidelines and step-by-step instructions on how to resolve identified formatting issues.
• Interacting with Word Processors and LaTex Editors – Use computers and document editing software to aid students in formatting their thesis/dissertation.
• Problem Solving – Evaluate options to troubleshoot MS Word/LaTeX document issues and other client IT concerns and implement solutions.
• Effective Communication – Build rapport with students navigating stressful processes and deadlines, utilizing clear written and verbal communication.

About UF Information Technology

Led by Senior Vice President and CIO Elias Eldayrie, the nine departments comprising UFIT are: Academic Technology; AI² Center; Applications, Development, and Integrations; Business Center; Customer Experience and Resource Planning; Data Platform and Analytics; Information Security Office; Infrastructure and Communication Technology; and Research Computing. UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator. For more information about UFIT and its goals and governance, visit https://it.ufl.edu/about-ufit/strategic-plan/.

About the University of Florida

One of America's all-around best universities, the University of Florida drives future-making education, eye-opening discoveries, life-saving health care, and community-building collaboration for our state, our nation, and our world. UF is in Gainesville, a city of approximately 150,000 residents in North-Central Florida, 50 miles from Florida's West Coast, 67 miles from the Atlantic Ocean, and within a 2-hour drive to large metropolitan areas (Orlando, Tampa, Jacksonville). The beautiful climate and extensive nearby parks and recreational areas afford year-round outdoor activities, including hiking, biking, and nature photography. UF's large college sports programs, museums, and performing arts center support various activities and cultural events for residents to enjoy. Learn more about what Gainesville has to offer at Visit Gainesville.

Exceptional Benefits

UF provides various leave programs based on an employee's salary plan, including vacation, sick leave, holidays, personal leave days, and paid family leave. In addition to paid time off, the University of Florida offers a very competitive benefits package.

Expected Salary

$20.00 per hour

Required Qualifications

Must be at least 18 years of age.

Associate's degree or high school diploma and two years of experience in the field. Coursework or vocational/technical training may substitute at an equivalent rate for the required experience but does not negate the minimum degree requirement.

Preferred

• Excellent Customer Service
• Problem Solving
• Effective Communication
• Computer Operations
• Accuracy and Attention to Detail

Special Instructions to Applicants

Work visa sponsorship is not available for this position.

A Level 1 Criminal Background Screening is required.

Applicants are required to submit the following with their application

• Cover Letter
• Resume
• List of professional references with contact information

(Minimum of 3 with one from a previous or current supervisor)

The application must be submitted by 11:55 p.m. (E.T.) of the posting end date.

Health Assessment Required

No

Applications Close

14 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and public record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.