OPS ADMINISTRATIVE ASSISTANT II - 71900138 1

Florida; Tallahassee (FL); On-site; USD 20,000 - 28,000; Part time

Benefits offered by this job

Health insurance

Life insurance

Medical reimbursement account

Supplemental insurance

Job summary

The Florida Department of Law Enforcement (FDLE) is hiring a part-time OPS Administrative Assistant II to support IT Policy Development & Planning. The role coordinates background investigations for contract staff and handles related documentation for FDLE projects in a timely and professional manner.

Under the Business Manager II, you will prepare and submit investigation documents, communicate with vendors and applicants, and maintain accurate logs.

Qualifications

• Experience coordinating background investigations for contract staff.
• Ability to organize data and maintain documentation.
• Ability to work independently and meet deadlines.

Responsibilities

• Coordinate background investigations for prospective contract staff assigned to FDLE projects.
• Provide background investigation documents to contract applicants upon notification.
• Correspond with vendors and applicants for missing documentation.
• Maintain logs and statuses of background investigations.
• Assist ITS management with background processes and annual awards coordination.

Skills

Data collection

Data analysis

Organization

Communication

Job description

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OPS ADMINISTRATIVE ASSISTANT II - 71900138 1

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886838

Agency: Department of Law Enforcement

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 71900138 1

IT POLICY DEVELOPMENT & PLANNING/ IT BUDGET & PLANNING POSITION SUMMARY:

This position serves under the Business Manager II in IT Policy Development & Planning. This position coordinates background investigations for prospective contract staff assigned to FDLE and/or FDLE projects. Upon notification from either a vendor or the ITS Contracts Team, provides background investigation documents to contract applicants for IT Services.

SPECIAL NOTE:

This position is a part-time opportunity that will only be working 20 hours a week.

DUTIES & RESPONSIBILITIES:

Specific duties include:

• Ensuring that background investigation documents are complete and organized prior to submission to FDLE's Background Investigations Unit;
• Coordinating and corresponds with vendors and applicants for any missing documentation/information that is required;
• Handling all correspondence through the FDLE ITS Backgrounds mailbox. All correspondence is done in a timely and professional manner. Mailbox is kept organized;
• Logging of background investigations is maintained accurate and up-to-date at all times;
• IT Services supervisors receiving guidance and assistance, as needed, to complete the background investigation process;
• Assisting IT Services management abreast of background statuses and any potential issues;
• Processing mail correspondence, as it related to the background process, including mailing of fingerprint cards, drug screening forms, and instructions to the applicant;
• Assisting ITS management/staff with special assignments and carries out other assignments as directed;
• Assignments are completed professionally and within the schedule specified; and
• Assisting with the coordination of the ITS Annual Awards and preparation for the Agency Annual Awards.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the methods of data collection and analysis;
• Knowledge of basic management principles and practices;
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices;
• Ability to organize data into logical format for presentation in reports, documents and other written materials;
• Ability to conduct fact-finding research. Ability to utilize problem-solving techniques. Ability to work independently;
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities; and
• Ability to plan, organize and coordinate work

Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BASE SALARY:

• $17.33/hour

HOW YOU WILL GROW:

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & OPS BENEFITS:

Starting hourly salary will be the minimum of the class pay range, unless otherwise dictated by FDLE's pay policy. FDLE is a State of Florida Employer and offers a comprehensive OPS benefits package (ONLY available to OPS members who will be working 30 or more hours a week) , including:

• HMO and PPO health insurance options with premiums starting as low as $50 per month;
• $25,000 in automatic life insurance coverage;
• Tax deferred medical reimbursement account; and
• Multiple supplemental insurance options including: dental, vision, disability and more.

ABOUT OUR AGENCY:

The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.

HIRING PROCESS:

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration.Future vacancies may be filled from this position advertisement.

BACKGROUND:

FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicants' immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision.

NOTES:

Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

REMINDERS:

• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.